Using fillable PDFs is a common, yet basic approach that many companies take to turning their paper forms into electronic documents. You can fill these documents out on a tablet or smartphone using apps, but the resulting electronic document isn’t much better than the original paper version because it is still simply a static, isolated record of information.
At GoFormz we are pioneering the new breed of smart mobile forms that are not only rich with features such as calculations, conditional logic and collaboration tools, but are also closely tied to a robust backend system. This system aggregates and processes the form documents and provides structured access to all of the rich data captured from the mobile forms.
In short, you use our smart mobile forms to collect the data, and then use our cloud-based platform to access, manage and analyze that data.
Here are 3 reasons smart mobile forms are better than fillable PDFs:
1. Smart mobile forms are dynamic and ‘intelligent.’ While fillable PDFs effectively allow basic annotation of a form, smart mobile forms can automate calculations, integrate data sources to pre-fill fields accurately, and enable things like conditional if-then logic for certain fields. Where fillable PDFs are nice annotation tools, smart mobile forms are data capturing workhorses.
2. Smart mobile form systems store and track all documents. Fillable PDFs require users to store them on their own computers or in a cloud storage system. For a company, different documents could be stored in different places and may not be easy to find when needed. Smart mobile form systems aggregate all documents from everyone in a company in one location and enable things like label tagging to simplify search later on.
3. Smart mobile form systems track the data, not just the documents. Fillable PDFs are simple, isolated records. Smart mobile forms provide the electronic document, but also extract all of the critical data that was captured in every field of the form. Businesses that implement smart mobile form systems are better able to compete because they have easy access to important data captured in the field anywhere, anytime.
To learn more about how GoFormz can help you, sign up today!