Five Reasons to go Paperless

Originally published on 12/17/2015

GoFormz makes going paperless a breeze

Transitioning to paperless processes offers numerous benefits for businesses. First and foremost, it significantly reduces operational costs associated with paper, printing, storage, and disposal. By digitizing documents, companies can enhance efficiency and productivity, as digital files are easier to organize, access, and share. This transition also supports environmental sustainability by minimizing paper waste and reducing your organization’s carbon footprint. Paperless systems improve data security and compliance, as digital documents can be encrypted backed up, and protected against unauthorized access. Overall, embracing paperless documentation with GoFormz fosters a more agile, eco-friendly, and secure business environment.

Better Access

Don’t let paper forms tie you to your desk. Capture data electronically and complete forms on the go, even in the most remote areas with no internet accessibility. GoFormz mobile forms make it easy to sync the latest versions of your form Templates to any device, and then fill out your forms from anywhere. Once internet connectivity is restored your forms will automatically sync to the rest of your account, ensuring everyone gets immediate access to accurate form data.

Expedited Form Completion

Digital forms significantly expedite the form-filling process compared to traditional paper forms. They eliminate the need for manual data entry, allowing users to quickly input information using drop-down menus, checkboxes, and auto-fill features. GoFormz even allows voice-to-text functionality, providing a hands-free, speedy way to fill out your forms. These forms can be easily accessed and completed on various devices, including computers, tablets, and smartphones, providing flexibility and convenience. Additionally, digital forms can be configured to include real-time validation checks, immediately flagging errors or missing information, reducing the likelihood of incomplete or incorrect submissions. 

Accurate Data Every Time

GoFormz can help enhance your business by ensuring more accurate data, significantly improving your data management processes. These forms often incorporate validation rules and mandatory fields, which help prevent errors and omissions during data entry. Automated data capture tools, such as barcode scanners and electronic signatures, further increase accuracy by reducing the reliance on manual input. With digital forms, data can be instantly verified and corrected in real time, minimizing the risk of inaccuracies. Seamless integration with data management systems, combined with the native GoFormz reporting capabilities, allows for immediate storage and analysis, ensuring that businesses always have access to up-to-date and precise information. This improved accuracy not only boosts operational efficiency but also enhances decision-making and strategic planning.

Easier Collaboration

Communication and collaboration are key in every business, and GoFormz is here to improve both between team members by providing a centralized, easily accessible platform for data entry and sharing. Unlike traditional paper forms, digital forms can be accessed and edited in real time by multiple users from different locations, fostering seamless teamwork regardless of geographical barriers. Integrated Cloud storage and collaboration tools allow team members to instantly view updates, leave comments, and track changes, ensuring everyone is on the same page. This real-time collaboration reduces delays, improves communication, and enhances overall productivity. GoFormz can also integrate with your project management systems, CRMs, and even ERPs to ensure all data ends up where it needs to be, every time you need it. With automated form routing through email and multiple approval levels, GoFormz gives you the ability to streamline your business communications like never before.

Uninterrupted Workflows

Digital forms support uninterrupted workflows and foster faster, more streamlined work processes by eliminating the bottlenecks associated with paper-based systems. These forms can be instantly distributed, filled out, and submitted online, reducing the time spent on printing, scanning, and physically transporting documents. Automated workflows triggered by digital form submissions ensure that the necessary data is immediately routed to the appropriate departments or personnel, expediting approvals and decision-making processes. With built-in features like auto-fill, drop-down menus, and automatic calculations, GoFormz digital forms enhance data entry speed and accuracy, minimizing delays caused by errors or incomplete information. Additionally, the integration of digital forms with other business systems enables seamless data transfer and reduces the need for redundant manual entries, further accelerating business processes and maintaining consistent productivity. 

With accessibility from any device, GoFormz gives your team the unique ability to communicate quickly, easily, and always have real-time data available at their fingertips. Whether you’re managing secure client data for field technicians, or building a digital sign-in sheet template for your next volunteer event, GoFormz has the tools to help your team garner all the benefits of going paperless.

 Ready to see what going paperless can do for your team? Try our savings calculator to see the direct impact of switching to GoFormz from your current paper processes.