3 Ways to Use GoFormz to Cut Costs
Want to invest in a digital form solution like GoFormz but aren’t sure how it saves you money in the long run? Check this out!
Cutting operational costs without sacrificing quality is now more important than ever. GoFormz is the leading digital and mobile forms solution for businesses of all sizes, empowering organizations to digitize their existing documents, streamline data collection, and reduce operational inefficiencies. With GoFormz, users can automate workflows, capture real-time data from anywhere, and integrate seamlessly with popular platforms like Procore and Salesforce. These capabilities not only enhance productivity but also eliminate the need for paper-based processes, helping businesses significantly reduce costs while improving overall efficiency. In this blog, we’ll highlight three ways GoFormz can cut costs by replacing office supplies, arming your team with real-time data, and integrating GoFormz with your existing software to eliminate data re-entry.
Eliminating Paper and Printing Costs
One of the most immediate and impactful ways GoFormz helps businesses cut costs is by eliminating the reliance on physical paperwork. Antiquated paper-based processes require investments in printing, and purchasing paper, ink, and office supplies like folders and filing cabinets. Beyond material costs, businesses often incur additional expenses for the storage and management of paper records, whether through on-site storage or offsite archiving services. By transitioning to digital forms, businesses can eliminate these costs entirely. Forms can be filled out, shared, and stored electronically, which not only reduces material expenses but also frees up valuable office space. Learn how CCDC compares GoFormz online forms to the cost of buying stamps at the post office and how going digital has helped them save significantly on office supplies by eliminating paper.
“...you go from 60 cents up to a $1.97 for a stamp to only needing to use a public form link for all the necessary paperwork.”
Arming Your Team with Real-Time Data
GoFormz can also help businesses cut costs through form automation. In many organizations, routine tasks like form hand-offs, approval requests, and generating reports can consume a significant amount of time and resources when done manually. These tasks often involve multiple touchpoints, approvals, and physical hand-offs, which can lead to delays, bottlenecks, lost documentation, and human error.
GoFormz streamlines these processes by allowing businesses to set up automated workflows that handle these repetitive tasks seamlessly. For example, once a form is completed, it can be automatically routed to the appropriate department, person, or uploaded directly into your existing operating system, without the need for manual intervention. This automation reduces the time employees spend tracking, following up on, or moving forms between teams, allowing them to focus on higher-priority responsibilities.
By removing manual administrative work, businesses can reduce labor costs and avoid the inefficiencies caused by delays or errors in the workflow process. Discover how Honolulu Coffee Co. saves valuable time and money by leveraging real-time data, enabling their accounting team to bill faster while ensuring no data is lost due to the digital nature of their documentation.
Eliminate Data Redundancy with Integrations
Another effective way GoFormz helps businesses save money is through seamless integrations with existing systems like Salesforce, Acumatica, Cloud storage platforms, and more, allowing businesses to sync data across these platforms automatically. This means that when a form is filled out in GoFormz, the information can be instantly transferred to other systems without the need for manual data entry. This automation significantly reduces the risk of human error that often accompanies manual processes, such as transcribing data from one system to another. Errors in data entry can lead to costly mistakes, requiring time-consuming corrections and potential compliance issues, which can incur additional expenses.
Learn how PurAir Products utilizes integrations with SharePoint and QuickBooks to save thousands of dollars in operations by streamlining data processes and eliminating data redundancies.
“We’ve probably saved tens of thousands, if not, hundreds of thousands just from a labor standpoint. Prior, it could take days before you get around to actually putting information into our accounting system. But with the QuickBooks integration…everything is automatically uploaded so we’re essentially ready to bill the moment the form is completed.”
Whether you want to use GoFormz to digitize a timesheet template or a collection of safety documentation, GoFormz is here to enhance your existing processes and streamline your daily tasks while keeping your money in the bank. To learn more about saving with GoFormz, check out our collection of customer stories to see their success with going paperless.
