4 Ways to Boost Safety with GoFormz
Become a safety-first culture by digitizing your safety documentation
Maintaining and improving safety standards is paramount. GoFormz, the leading digital forms platform, revolutionizes how businesses manage safety protocols by enabling you to convert a PDF to a fillable form. This transformation streamlines data capture and communication, allowing field and office personnel to complete and submit forms using mobile devices effortlessly. Real-time data ensures that critical safety information is promptly shared, enhancing the accuracy and comprehensiveness of safety processes. In this blog, we’ll highlight four ways GoFormz can boost your safety initiatives through digital transformation.
Digitize Your Safety Documentation
The first step to enhancing your organization's safety procedures is to ditch paper and go digital. With GoFormz, any paper process can be digitized. Start by uploading a PDF or JPG of your form, then enhance your document by adding smart fields. Once your digital forms are ready, your crew can complete them on mobile devices in the field. Going digital eliminates issues like illegible handwriting, lost documentation, and incomplete forms. Digital and mobile forms also enhance credibility, professionalism, and minimize human error. By incorporating Conditional Logic and Calculations, you can ensure your documents are completed with the highest level of data integrity and thoroughness. Learn how Aldridge Electric uses mobile forms to double down on their safety-first culture >
Provide Visual Context
When you can clearly identify the problem, you can effectively solve it. Paper forms often lead to miscommunication, especially when field and office staff are trying to communicate information from remote locations. With digital forms you can include new data types, such as images and sketches, providing enhanced visual context. These features are particularly useful for highlighting field issues, safety hazards, incident reporting, and more. For example, if a tripping hazard is identified in the field, a crew member can use their mobile device to fill out a mobile form, take a photo of the hazard, and submit this information in real-time to office personnel. This streamlined communication reduces the risk of incidents and enhances workplace safety. Learn how Crux Subsurface leverages Images and Sketch fields to increase visibility and streamline job-specific communication.
Online Forms
There are many safety forms available, but the challenge lies in transferring safety information to the next point person. Online forms simplify this process by allowing users to embed a QR code on machines, include a link via text and email, or embed forms on their websites for end users to complete. This is particularly useful when a non-GoFormz user needs to fill out a form. For instance, if a machine goes out of service, a service technician can scan the QR code on the machine and complete the corresponding form. Once completed, the form is automatically routed to a supervisor for approval or review. This streamlined communication reduces maintenance times, enhances communication, and eliminates potential delays. See how Bozzuto uses online forms for their existing processes >
Report on Safety Metrics
The best way to identify safety trends is by analyzing your safety documentation. With the GoFormz Reporting Tool, users can run daily, weekly, and monthly reports on captured data to garner actionable insights. Additionally, teams can integrate with external databases using the GoFormz open API, enabling even more comprehensive reports through tools like Power BI and Excel. Identifying trends in safety data allows companies to detect patterns in incident tracking and prevent future issues. For example, Pacific Seafood leverages GoFormz reporting to run daily reports on their food safety data, ensuring their food quality meets the highest standards.
Whether you’re digitizing an entire safety packet or are busy collecting electronic signatures, GoFormz is your one-stop shop for all your digital transformation needs. Get started today with a free 14-day trial of all our Advanced features and see how quickly you can improve your safety processes.
