Collect legally binding signatures at no additional cost with the GoFormz eSignature fields

Now that there are three available options for signature fields within GoFormz, it’s important to understand the difference between the digital Signature field and the eSign fields. Along with understanding the difference between a digital signature and an electronic signature, it’s also important to better understand the popular ways current GoFormz users are leveraging eSign fields to get the most out of their GoFormz experience. If you have any electronic signature form that you utilize today in the GoFormz platform, then this blog is for you!

Signature Field vs eSign Fields

The main and most important difference between Signature fields and eSign fields is very simple: Signature fields are not E-SIGN Act compliant while eSign fields are E-SIGN Act compliant. Signature fields can be used to collect signatures that do not require legally binding authentication, like a sign-in sheet. Whereas eSign fields allow you to collect legally binding, E-SIGN Act-compliant signatures within your digital forms. Unlike the digital Signature field, these fields are only available during trial periods and paid subscription tiers: Team, Advanced, and Enterprise.

5 Popular Ways Current Users are Leveraging eSignatures

eSignatures are found on forms that are legally binding or where an agreement has been made between two parties where specific actions are prohibited or required on behalf of one or both parties. State, county, and international laws may also require additional steps when capturing a legally compliant electronic signature. Always verify your use of eSignature with your local laws. 

Here are the top 5 digital form use cases we have seen today:

1. Renewals (sales renewals, lease renewals)

2. Contracts (rental contract, agreement, sales contracts)

3. Consent Forms (policies and care, cancellation policies)

4. HR Documentation (New hire packets, application forms)

5. Registration Forms 

As a comprehensive digital form solution provider, there are multiple features that can help complete your documentation with the eSignature fields. Here are some examples of how additional features and functionality are being used to complete these legally binding documents:

• Single-Use Public Forms: It’s important to note that Template-Based Public Forms can not be used with eSign fields because GoFormz cannot authenticate who has applied the signature or maintain an accurate record in the form history of the signer. Therefore, Single-Use Public Forms are your go-to option for sharing legally binding contracts with those outside your organization. For example, a lease agreement that requires a legally binding signature from a tenant can be sent to the tenant’s email address via Public Forms. The tenant will be asked to confirm their email address before opening up the Public Form link – authenticating the signer.

• Required Fields: Make your eSign fields Required! This not only improves processing times but ensures your legally binding documents are complete upon form submission – eliminating the hassle of extra means of communication.

• Automated Workflows: You can automate your eSignature capture from start to finish and add immense value to your existing processes with the help of GoFormz Workflows! You can automatically send signers their digital documents via email or unique links. When those vital documents are completed, they can be instantly routed to integrated platforms, uploaded in Cloud storage, PDF copies emailed to signees, team members, and much more! 

Whether you require digital invoices, lease agreements, or consent forms, collect eSignatures from anyone, anywhere using the GoFormz platform. If you’re interested in trying out the feature, sign up for a free 14-day trial and discover the various benefits that GoFormz can bring your business today.