Why GoFormz digital forms are more secure than paperwork

Security is a top priority for businesses of any size. Whether you’re collecting customer information or critical operational data, safeguarding your information is crucial. However, traditional paper-based methods are susceptible to security risks at every turn. From stolen and damaged paperwork to forever lost data, paper forms are not secure in the long run.

In this blog, we’ll cover five ways that GoFormz excels in security compared to paper data capture.

5 Ways GoFormz is More Secure 

1. DATA ENCRYPTION
At GoFormz, we take security seriously and employ several techniques to protect your information. When your data is recorded with GoFormz, it’s encrypted going to and from the data center. This encryption ensures that even if there’s a breach, your data remains inaccessible to unauthorized parties.

Paper documents, on the other hand, are vulnerable to theft, misplacement, and unauthorized access. Once someone gets a hold of your papers, there’s no limit to what they can do with your information. This is especially dangerous if your papers have personal information, like credit card and social security numbers.

2. USER ACCESS CONTROL
With GoFormz, you have complete control over who can access and modify your mobile forms. What a user is or isn’t allowed to do is easily managed in your permission settings. You can choose whether your team can delete forms, access reports, transfer forms, and more!

With paper forms, it’s harder to control who has access over what. Anyone can copy, read, and physically alter your documents. Attempts to sidestep these issues, like a “Management Only” section, are only so effective. Instead, it often creates opportunities for security breaches.

3. SECURE STORAGE
Any data you capture in GoFormz is stored securely in the cloud and protected by Microsoft Azure – an industry leader in cloud storage security. These data centers are designed to withstand various threats, like cyberattacks, physical breaches, and environmental hazards. GoFormz also partners with many cloud storage providers, meaning you can have your documents stored securely in your preferred platforms.

Paper forms are not as secure. Aside from theft, papers are susceptible to fire, water, and other unforeseen circumstances. In fact, our recent survey showed that over a quarter of customers reported lost, damaged, and/or late reports before using GoFormz.

4. AUDIT TRAILS
GoFormz provides detailed audit trails, allowing you to track every interaction with your online fillable form. You can see who accessed the form, when it was accessed, and what changes were made. This audit trail is essential for maintaining the integrity of your data and records.

Paper forms offer no kind of audit trail, making it difficult to trace where the form has been and who has accessed it. Paperwork is often lost, misplaced, and filled out inaccurately. Once completed, there’s still room for error in the process of physically returning the paperwork to management.

5. BACKUP & RECOVERY
GoFormz performs full backups each day to ensure that – even in an emergency situation – you’ll have access to the latest forms completed. All daily backups are stored securely in Azure data centers. In the event of data loss, you can easily restore your forms and data. This minimizes the risk of losing critical information.

Alternatively, paper forms have no built-in backup capabilities. Papers have to be manually scanned to save additional digital copies. While the loss of original, physical documents can result in forever lost data.

Make the Switch to Secure Digital Forms

GoFormz is a secure and efficient alternative to paper data capture. With GoFormz, you can control user access, see audit trails, securely store documents, backup your data, and much more.

New to GoFormz or digital forms in general? Learn how to turn a PDF into a fillable form and start your digital transformation today!