7 Reasons to Make The Switch From PDFs to Fillable Forms
Digitally transform your operation with fillable digital forms, real-time data access, and new data types
Many operations are still stuck on PDFs – making it hard to optimize their processes, improve the quality of collected data, and move beyond the very basics of data capture. Fortunately, digital, fillable forms provide a powerful alternative to PDFs, allowing operations to maintain the original formatting of their documents while leveraging the power of digital fields and form logic.
Ready to turbocharge your digital transformation? Check out these seven reasons your business should make the switch from PDFs to digital fillable forms:
Maintain your PDF’s original formatting
With GoFormz, you can easily create fillable digital forms that look exactly like your existing paper documents and PDFs. This allows your operation to maintain not only unique branding, but also any critical formatting, simplifying work with government agencies, contractors, and more.Fill out forms from your preferred device
Fillable forms allow your team to generate, fill out, and complete forms from any location, using their preferred mobile device or online from computers. Rather than having to pinch-zoom your way through rigid PDF form fields on your phone or tablet, your fillable digital form can be easily viewed in a small-screen optimized viewing mode: List View. List View presents your fillable forms in an app-like, index of fields, making it easy for users to rapidly enter information even while entering data on smaller devices.Make your forms dynamic with form logic
Your fillable forms can be equipped with logic to guide data entry and enforce data capture rules. For example, fillable form fields can be made Required, ensuring important information is input before a form can be submitted. This is an especially powerful use case when collecting signatures and authorizations. This functionality can even be made dynamic, allowing fields to become required in response to input data, field selections (like selected Checkboxes), or a user’s Group membership.Capture new types of information
Fillable digital forms created using GoFormz make it easy to collect new data types, like Images, Sketches, GPS, Maps, Signatures, and even Barcode data. While rigid PDFs cannot handle different types of information, digital fillable forms can easily host visual data types, signatures, and more.Instantly route form data to databases and connected apps
Rigid PDFs often require administrators to either print and file forms or rekey information into other systems. Leveraging digital, fillable forms, data can be routed to connected databases, applications, dashboards, and reports as soon as it has been captured – enriching the entirety of your operation with highly accurate information.Dispatch forms pre-populated with information
Your fillable forms can even be dispatched to teams in the field pre-populated with information from connected databases and applications. For example, forms can be dispatched pre-populated with information from Procore records or Salesforce objects. This functionality not only accelerates form completion but also improves the accuracy and completeness of captured data.Access and route completed forms in real-time
One of the most powerful benefits of digital fillable forms is the ability to instantly access input data, allowing your operation to rapidly respond to new obstacles and opportunities. With instant access to captured data, your operation can improve its business agility while improving efficiency and elevating the quality of captured data.
Looking for more reasons to jumpstart your digital transformation? Check out five reasons to convert your PDFs into digital, fillable forms here. If you’re ready to get started, click here for a free trial of GoFormz or learn to convert your PDFs into fillable online forms here.
