Calculate Your Savings with GoFormz Digital Forms
How much do your paper forms cost you?
If paper forms are a part of your workflow, have you thought about how much they’re costing your business? There are some obvious expenses that may have crossed your mind; like the cost of paper and storage space for all your forms. But what about the time and effort of your employees? If you haven’t considered the switch to digital forms, or you’re apprehensive about the ROI, it’s time to think about how much you currently spend on paper forms.
The Costs You’ve Considered
Some of these costs may have already factored into your expense reports, but if you haven’t reviewed your office supply costs lately, it’s time. Think about how much you’re spending on paper and ink to print those forms. How do your employees fill them out? Do they need clipboards, pens, or white-out to fix mistakes? What about the storage costs of files, boxes, and physical space in your office? Imagine your employees had access to mobile forms on the devices they already use for work, how much would that decrease the cost of running your business? These are some of the most obvious costs of paper forms, but the expenses don’t stop there.
Saving Time for Your Team
When was the last time you added up the hours your employees spend handling forms? Consider the individuals filling out the forms themselves and the people responsible for tabulating and organizing the data. Keep in mind not only the time spent dealing with the forms, but the aftermath of the information. Do you have any employees responsible for ensuring your form data gets to your accounting or project management software? There are much better ways those employees could spend their time if you automated your data capture.
The Cost of Delayed or Lost Paperwork
This one is a tricky cost that people seldom consider until they’ve moved their forms online. What’s the cost of a delayed payment from your client? And what about the cost of somebody missing an approval form? If you can’t find a particular regulatory form, is there a fine or fee from any agency that oversees your business? What if, instead of paper forms that are easily lost or damaged, you were able to reconcile expenses and invoices within your current billing cycle? Nobody wants to think about the cost of missing forms or information, but they can have a substantial impact on your business.
What’s the Cost if You Don’t Use Digital Forms?
One of the biggest challenges to any business owner is to not only evaluate the cost of a new system but also to think about the cost of not having it. Every program and platform has a price tag, but you have to consider the cost of not having that new program too. How much time will your office staff spend handling paperwork instead of improving your business workflow? How much time will your sales team spend manually updating customer information instead of closing new deals?
If you’re ready to make the switch to digital forms, it’s important to know exactly how it will impact your business's bottom line. Thankfully, the Savings Calculator from GoFormz can walk you through exactly how much you’ll save. Just bring a few key pieces of information, like your number of form-handling employees, their wages, and a breakdown of their time spent, and GoFormz will handle the rest.
