Five Digital Forms Your Enterprise Team Should Be Using

Enterprise data deserves enterprise-caliber data capture - here’s how GoFormz can help

Forms are essential tools for capturing data, especially for enterprise teams, ensuring compliance, and keeping workflows running smoothly. While many large organizations already have established forms and procedures in place, managing them manually or with outdated systems can be a burden, leading to inefficiencies and lost opportunities. With GoFormz, you can seamlessly bring your existing forms into the digital world — without the hassle of starting from scratch. Unlike other digital form platforms, GoFormz allows you to upload your own forms directly into the platform, instantly converting them into versatile, mobile-friendly digital assets. This unique capability ensures your team can continue using familiar forms while unlocking the advantages of real-time data collection, automation, and streamlined operations. Here are five digital forms every enterprise team should be using to drive efficiency and scalability.

Digital Timesheets

Accurate and timely timesheets are the backbone of effective operations for enterprise companies. They not only track employee hours but also drive payroll accuracy, project billing, and resource management across departments. In large organizations, where a single delay can disrupt multiple teams, efficient timesheet management becomes essential to maintaining productivity and profitability. 

GoFormz makes managing timesheets across global landscapes a breeze by connecting digital timesheets directly to internal Data Sources and employee profiles, simplifying the form-filling process. Automated Calculations remove the risk of human error when tallying hours and labor costs, while Date and Time fields allow employees to easily and accurately clock in and out. This streamlined approach boosts efficiency and accuracy in data collection, making time tracking smoother and more reliable. 

A more illustrative example, when also using the Procore integration, a digital timesheet template can be filled out in GoFormz, then automatically sent to the billing system of your choice and stored in a Procore job folder — streamlining productivity and collaboration to ensure timely billing across job sites. To see this in action, learn how ServiceMaster, a national leader in disaster restoration services, uses GoFormz to shorten their billing cycle, saving significant time and money for their team.

Digital Invoices

Digital invoices are game-changers for global enterprises. They accelerate payment cycles, reduce errors, and enable seamless financial management across various time zones. By transitioning to digital invoices, organizations can improve cash flow, maintain compliance, and keep operations running smoothly — all while enhancing transparency and collaboration across teams worldwide.

With GoFormz, digital invoices can be easily customized with dynamic fields, allowing for automated data entry directly from other forms like work orders or timesheets. Features like automatic calculations, eSignatures, and reporting capabilities ensure faster processing, reduced errors, and improved accuracy across the entire invoicing workflow.

For example, a team member can complete a digital work order in the field, which automatically generates an invoice form by pulling data directly from the work order. This form-to-form workflow streamlines efficiency and boosts productivity, ensuring seamless operations from start to finish. Discover how a Home Depot service provider uses digital service invoices to boost transparency, capture data more accurately, and speed up data collection.

Digital Patient Intake Forms

Digital intake forms are critical for improving patient experience and streamlining administrative tasks. By digitizing the intake process, healthcare organizations can accelerate patient registration, ensure compliance, and enhance the accuracy of vital health data—providing a smooth experience for both staff and patients alike.

GoFormz offers a HIPAA-compliant solution that ensures the secure collection, storage, and transmission of sensitive patient data. With robust encryption and secure access controls, GoFormz helps healthcare organizations maintain compliance while streamlining data collection.

For example, a patient can complete their HIPAA-compliant digital intake form online or on a mobile device ahead of their appointment. Once submitted, the data is automatically stored in a secure environment, ensuring patient data is confidential while eliminating the time-consuming paper-based process. Learn how this healthcare practice leverages HIPAA-compliant forms to secure patient data and adhere to governing regulations.

Online Order Forms

Online order forms are essential for streamlining the order process, ensuring accuracy, and improving efficiency across large teams. By replacing paper-based forms with digital solutions, businesses can accelerate order fulfillment, reduce errors, and provide a seamless experience for both customers and internal teams.

Say goodbye to slow mail, faxing, and scanning with GoFormz. Share your online order forms directly with customers or embed them on your website using Public Forms — also known as online shareable forms. Once submitted, order forms are instantly accessible and can be processed right away, eliminating delays.

For example, an online form can be embedded on a retailer's site, enabling customers to place their orders directly on the website, simplifying data collection and speeding up the entire ordering process. Learn how one of the largest general contractors in the United States leverages online shareable forms to streamline collaboration and communication between subcontractors, owners, and project managers.

Safety and Inspections

Maintaining consistent safety standards and accurate inspections is essential for protecting both employees and operations, especially at a larger scale. Digital forms make it easier to track compliance, reduce errors, and streamline inspection reporting data, ensuring that safety is never compromised, regardless of the location.

GoFormz, combined with integrations like Procore, Acumatica, and other project management systems, enhances digital safety and inspection processes by seamlessly syncing data across platforms. This integration enables real-time updates, centralized data storage, and efficient reporting, ensuring that safety compliance and inspection records are always accurate and accessible.

For example, a hot work permit can be filled out directly within a Procore project folder using the GoFormz and Procore integration, centralizing and streamlining the data collection process. Learn how this massive real estate company leverages integrations and digital data collection to seamlessly sync their safety documentation into their existing systems for real-time data.

See a process you can digitize today with GoFormz? Check out how GoFormz’ enterprise solution is a perfect fit for your global team today.