Elevate enterprise data management with digital information capture and process-oriented information flows

For enterprise, data is king, and efficient, standardized data management is critical to ensure enterprise teams are armed with the information they need. In the modern workplace, business-critical data can come from a vast number of sources, making it difficult to standardize and sanitize data entry, while streamlining the flow of information and providing a source of truth for business insights. This often results in enterprise silos, fragmenting knowledge and limiting access to critical business information. These silos can lead to costly repercussions, including increased risk, unreliable analytics, fractured communication, and duplicated efforts. 

Fortunately, implementing data governance procedures enables enterprise teams to rigorously manage data collections without hindering the flow of information throughout their operations. Data governance is a critical component of any enterprise company’s data management plan, used to provide a framework for securely collecting, processing, and storing data. 

Establishing a standardized approach to data governance is often complicated, however, by reliance on outdated information collection practices (e.g. isolated spreadsheets, physical documentation, rigid PDF fillers, etc.) and gaps between business systems. These outdated data collection mediums do not provide the necessary logic and controls to ensure data is entered correctly and completely by the appropriate parties, making it impossible to certify the quality of a data asset. The inability to ensure the integrity of data assets makes it impossible for enterprise teams to confidently reference data for analysis when needed. To put it simply, it is impossible to ‘future-proof’ data without sufficient data governance. 

‘Future-proofing’ information with digital data collection platforms, like GoFormz

‘Future-proofing’ data assets allows businesses to ensure their high-quality data collections will be meaningful and useful when making future business decisions. Implementing digital data capture is an investment in these efforts, allowing enterprise teams to establish a standardized approach to data governance while streamlining the flow of information between systems, departments, and colleagues. 

For instance, digital data capture platforms, like GoFormz, allow users to enter critical business information within a familiar interface (your digital forms can look just like your existing work forms - or entirely new versions). This interface is not just familiar but can also be equipped with powerful logic to ensure that information is entered accurately and completely before a form can be submitted. Once submitted, this information (and even a copy of the form) can be immediately ported to connected systems, dashboards, reports, spreadsheets, and more – enriching the entirety of your operation and tech stack with real-time, high-quality data. These data assets can also be referenced within digital forms, allowing forms to be dispatched pre-filled with highly accurate information or instantly populate with data based on form actions. This constant current of information between business systems not only improves the accessibility of data but also acts as a source of truth for business information, ensuring each user is referencing the same data assets for their unique information needs. 

Digital data collection also allows enterprise teams to establish permissions to control what information can be referenced by users – ensuring data assets are only updated by those users with the correct credentials. These permissions further establish the integrity and credibility of a business’ data collection and when used in tandem with form logic, allows for the effortless sanitization of data before the information reaches connected systems. 

Scaling enterprise data governance with digital data integrations

When relying on a digital data collection platform, like GoFormz, enterprise data capture can be directly connected to critical business systems, like Salesforce, Microsoft Power BI dashboards, and more. These direct connections between systems eliminate the need for rekeying and other common error-prone data processing tasks, establishing a more efficient, accurate, and standardized flow of information throughout the organization. This automated flow of information not only allows enterprise teams to work more efficiently, but also to rapidly scale their processes when growing their team, introducing new stakeholders, or pursuing new initiatives. 

Summary of benefits

‘Future-proofing’ your data allows your business to efficiently and confidently scale information collection and analysis, and empowers enterprise teams to effectively pursue strategic initiatives. Leveraging digital data capture to establish standardized data governance rapidly improves the integrity of data assets while increasing accessibility and ensuring data security. These improvements, in turn, lead to the following benefits: 

• Significant time savings resulting from process automation and the elimination of data collection obstacles 

• More impactful insights and better decision making resulting from improved data integrity and completeness

• Refined quality assurance for data collection and processing

• Reduced costs within data collection, processing, and management roles

• Improved compliance and reduced risk associated with data collection/assets

These benefits result in a more informed, unified enterprise workforce. To learn more about how your business can benefit from digital data collection and the standardization of data entry, check out how enterprise teams are winning with GoFormz digital forms.