Accelerating Digital Workflows With GoFormz and Egnyte
Modern Workflows Demand Better Tools
Businesses today are under increasing pressure to do more with less. Paper-based processes, scattered files, and slow approvals don't just create frustration, they waste valuable time and money. That's where GoFormz and Egnyte come together, delivering a seamless way to capture information in the field and keep it secure, organized, and accessible across teams.
GoFormz: Smarter Data Capture for Every Industry
GoFormz makes it easy for teams to leave the clipboards behind. With AI-enhanced, fully digital forms, employees can capture everything they need (photos, GPS locations, signatures, checkboxes, and more) right from their phone, tablet, or computer. Even if they're offline, the forms still work and sync when they're back online.
Whether you're a field worker, HR team, or operations administrator, this means no more juggling paper or retyping handwritten notes. Instead, information is collected once, in the moment, and instantly ready to use. Those digital forms can also trigger automations, connect with other business systems like Egnyte, and give managers real-time visibility into what's happening on the ground. The end result? Less time spent on paperwork and more time for the work that really matters.
Egnyte: Secure Content Collaboration at Scale
Egnyte provides a unified platform for storing, sharing, and governing business content. Known for serving industries with strict security and compliance needs (AEC, financial services, media and entertainment, and public sector), Egnyte gives organizations peace of mind that their data is protected while still easy to access and collaborate on.
What sets Egnyte apart is how simple it makes day-to-day work. Teams don't have to wonder where files are saved or whether the right version is being used. Everything lives in one secure, organized space that people can get to from anywhere. That means less time chasing down documents and more time actually using them to get work done.
Better Together: GoFormz and Egnyte in Action
The real power emerges when GoFormz and Egnyte are connected. With the integration, every form completed in GoFormz can automatically sync to Egnyte. No manual uploads, emails, or filing needed. This means data captured in the field is instantly available to the rest of the business, securely stored alongside contracts, reports, and other critical content.
For teams, this creates a central source of truth. A safety inspection form completed in GoFormz can be stored in the correct Egnyte project folder within seconds. An HR onboarding form is instantly archived with the employee's digital file, eliminating redundant data entry. Photos, signatures, and field notes are preserved alongside the documents they support, ensuring that nothing gets lost or delayed.
Beyond convenience, this connection also strengthens compliance and security. Sensitive data captured in GoFormz inherits Egnyte’s governance policies, keeping companies aligned with industry regulations. Meanwhile, managers and stakeholders gain immediate visibility into real-time information, enabling faster collaboration and decision-making across locations and departments.
In practice, this integration reduces bottlenecks across the entire document lifecycle, from the moment data is captured in the field, through secure storage, all the way to final reporting and audits. Businesses move faster, errors drop, and teams spend more time doing their actual work instead of chasing paperwork.
A Real-World Example: Encompass Technology
For Encompass Technology, HR and payroll were once time-consuming, manual processes. New hire data had to be entered by hand, and payroll stretched across multiple days. After adopting GoFormz and Egnyte, the transformation was immediate.
Lisa Gladstone, owner of Encompass Technology, recalled, "At least one business unit has already recovered and saved around half a million dollars because they were able to document the condition of how heavy construction equipment showed up on their job site, and refute unnecessary charges."
Beyond major cost savings, Encompass also unlocked how efficiency and accuracy go hand in hand. "Now we're at a point where we have data we can pull from and start generating reports that management can use to drive their business goals one way or another."
Conclusion: Transforming the Way Work Gets Done
GoFormz and Egnyte together enable businesses to move past outdated processes and embrace digital efficiency. GoFormz eliminates paper and accelerates data capture, while Egnyte secures and organizes that information for collaboration across teams. Whether it's HR onboarding, payroll, or field operations, this integration gives businesses the tools to save time, cut costs, and focus on growth.
