Introduce digital forms to your agriculture operational processes

Digital forms are revolutionizing the way growers and ag professionals are doing business. These forms offer a practical and effective alternative to conventional paper-based forms. From collecting critical information in the field to monitoring administrative paperwork in the office, digital forms have made the agriculture industry more precise in their data capture and efficient in their operations.

However, it’s crucial for businesses to choose the right digital and online form provider that aligns with their unique business needs, as not all providers offer the same features and capabilities. The distinguishing factor that sets GoFormz apart from other available solutions is our digitization technology. This patented technology gives users the ability to maintain the exact look and feel of their existing forms by seamlessly uploading a JPG or PDF into the GoFormz platform, streamlining user adoption.

In this blog, we’ll dive into why GoFormz digital forms are a better tool to incorporate into your business over any other farm management software.

Take Your Forms on the Go

One of the significant advantages of digital forms is their accessibility and flexibility. They can be completed and accessed from anywhere and at any time – no wifi required! This means that growers who are frequently on the move can capture and report on data from their mobile devices, strengthening their data capture integrity and accuracy. GoFormz offers two viewing modes, Form View and List View, which are small-screen optimized, to enhance the form-filling experience. Once forms are completed, they are automatically routed wherever they need to go or stored in the Cloud, eliminating the need for manual form delivery, tiresome record-keeping, and rekeying of information.

Thorough Data Capture

Digital data collection introduces new opportunities to capture new data types that strengthen the accuracy of form information and provide visibility to remote locations. Utilizing powerful fields, like Sketch and Image fields, within digital forms provides users the ability to elaborate further on data demands and more information for customers to better understand the work being done. For example, if an outsourced agronomist is tasked with reporting on a site, they can capture images from specific spots and annotate them, resulting in more clear, more thorough documentation.

Flexibility and Customization

Based on a response on a single form, additional forms or answers may be required in some cases. Through the use of Conditional Logic, users can create personalized form-filling experiences, resulting in significant time savings and streamlined processes. A simple example of this is when a user chooses a specific box in their form, an additional box can automatically appear, prompting them to provide further information. Additionally, forms can auto-populate into a form-filling sequence based on specific criteria selected during the form-filling process. Both of these methods substantially enhance the completeness of the data collection process and ensure a seamless experience for the end user.

How Prestage Farms Uses Digital Forms

Prestage Farms, a current user of GoFormz, needed a mobile forms solution that would allow form users to automate the collection and routing of time-sensitive information across their numerous farm locations. They also required a better way to receive job applications and conduct safety training. Here’s how GoFormz strengthened their data collection and processing throughout their various farm locations:

• Digital Service Report: Digitized their service report to respond faster to animal needs. For example, if there was a health issue on the farm and the form user selects that they have a health issue, the form automatically sends a trigger to the veterinarian to let them know.

• Online Job Application Form: Using Public Forms, a link to a job application is easily accessible on their website. Once an applicant completes their application via Public Forms, the form is instantly routed to Prestage Farms HR, and their information is on file.

• Digital Safety Training: The Prestage Farms team elevates their safety training through QR codes and Public Forms. This feature enables participants to scan a QR code and gain access to the Public Form, indicating that they have finished the training by providing a digital signature. Once they have added their signature and completed the form, it is instantly filed and tracked.

Conclusion

Overall, digital forms and data capture provide countless opportunities for agriculture businesses to strengthen their internal and external communication, enhance pre-existing processes, and strengthen data collection in the field. Whether you solely rely on a digital form platform or integrate it within your existing farm software, digital data collection is proven to strengthen agricultural businesses. Get started with a 14-day risk-free trial of the GoFormz platform, and discover the various ways you can strengthen your data capture and reporting capabilities with GoFormz.