Oscar W. Larson achieved incredible time and budget savings with digital forms

Before implementing GoFormz, Oscar W. Larson – a contracting solutions operation that serves the automotive, airline, marine, restaurant, convenience store, and service industries – struggled with an incredibly burdensome timesheet documentation process. 

Oscar W. Larson deploys hundreds of employees across the midwest to perform services. With teams spread across a variety of locations and relying solely on paper timesheets to document their hours, it became difficult to receive and process forms efficiently. Once an employee had clocked their hours, another employee would then need to manually re-key each entry into the WennSoft HR system — to the tune of 100,000+ entries each year. As the company grew, this process became unsustainable, and Oscar W. Larson sought a solution to their timesheet workflow. 

Upon finding GoFormz, Oscar W. Larson digitized its timesheets, equipping them with Time fields, Date fields, and instant calculations to automatically total hours worked. Now, once a timesheet is completed, GoFormz automatically updates Oscar W. Larson’s HR system with recorded employee hours. “Once they hit submit, this information goes into the GoFormz backend, and every day we run a report using GoFormz Reporting, which then populates a CSV file, which is then uploaded into payroll.” Oscar W. Larson estimates this saves approximately $300,000 annually in labor costs. 

This process has also improved transparency into Oscar W. Larson’s payroll process for employees, who can now view their payroll hours and garner a better understanding of their incoming pay. “Payroll loves this process. This alleviates tons and tons of work for them, and allows them to see exactly what work has been completed. We have eliminated well over a million entries over the last three years, on the payroll side. That’s over a million keyed-in entries that we no longer have to do. ”

Ready to digitize your payroll data collection and automate processing? Check out our free Timesheet Starter Form, check out our full collection of Starter Forms, and sign up for a free trial of GoFormz today. To read more of Oscar W. Larson’s customer success story, click here or the button below.