No More Double Data Entry: Designing Field Forms That Feed Your ERP Automatically
How enterprise teams eliminate manual work and create a single source of truth with GoFormz
Double data entry is one of the most common and costly problems in enterprise operations. Field teams collect critical information onsite, then office teams re-enter that same data into an ERP system. The result is wasted time, delayed reporting, and a higher risk of errors that impact billing, compliance, and decision-making.
Modern enterprises are moving away from this model. Instead of treating field data as an isolated step, they are designing digital field forms that feed ERP systems automatically. With GoFormz, field data becomes structured, validated, and instantly available across the organization.
Why double data entry persists in enterprise workflows
Many enterprises still rely on paper forms or basic digital tools that were never designed to integrate with core systems. Field teams complete inspections, service reports, or work orders, then hand off PDFs or spreadsheets to back office teams. Someone must manually interpret and re-enter that information into the ERP.
This approach creates several challenges. Data is delayed, errors are introduced during re-entry, and operational visibility is limited. For enterprises managing multiple crews, sites, or regions, these inefficiencies scale quickly.
Designing field forms that work with your ERP
Eliminating double data entry starts with how field forms are designed. Enterprise-ready digital forms should mirror the structure and logic of your ERP. This means capturing data in consistent formats, using required fields, and applying validation rules at the point of entry.
GoFormz allows enterprises to design digital forms that reflect their operational and financial systems. Dropdowns, calculations, conditional logic, and standardized fields ensure data is complete and accurate before it ever leaves the field.
Turning field data into real-time ERP inputs
Design alone is not enough. The real value comes from integration. GoFormz connects field forms directly to leading ERP systems and enterprise platforms, allowing data to flow automatically without manual intervention.
When a technician completes a form in the field, that data can instantly update work orders, asset records, inventory levels, or billing systems. Office teams no longer need to chase paperwork or re-key information. Finance, operations, and leadership all work from the same data set.
Customer Use Case: SpawGlass
SpawGlass needed a flexible digital forms solution that could seamlessly integrate with their existing systems, eliminate paper-based workflows, and support a large-scale transition from Procore to their new ERP, all without disrupting safety processes in the field. GoFormz was implemented with a SQL database integration to maintain data continuity and streamline workflows. Field teams access and complete key safety forms through QR codes, with submissions automatically routed into SQL and OneDrive. Learn more about their story here >
“We’ve layered in the SQL Server integration, which allows us to directly access data in our database and build ETL processes that give us full control over where and how information moves.”
The enterprise impact of automated data flow
For enterprise organizations, the benefits go beyond time savings. Automated data flow improves data quality, accelerates invoicing, and supports compliance requirements by creating clear digital records.
Teams gain real-time visibility into field activity, enabling faster decisions and more accurate forecasting. Processes become more scalable, which is critical as organizations grow or expand into new regions and markets.
Building a connected field to office ecosystem with GoFormz
GoFormz is designed for enterprises that need reliability, security, and flexibility. By replacing disconnected field processes with integrated digital workflows, organizations can eliminate double data entry and create a true system of record from the field to the ERP.
The result is a more efficient operation where field teams focus on the work, office teams trust the data, and leadership gains confidence in the numbers driving the business forward.
Customer Use Case: Elecnor
Elecnor, a global construction operation with over 22,000 employees, needed a digital form solution to eliminate its paper dependency and streamline its data collection process from end to end. By integrating GoFormz with their Cloud Storage providers, Elecnor streamlines data collection and ensures real-time access to information, reducing the risk of missing or delayed documentation – ultimately reducing time spent on a 3-4 week procedure down to a single day (accelerating processes by 95%). Learn more about their connected field-to-office ecosystem >
“We can now process locations, photos, and completed work on the same day. Previously, it could take up to three weeks—or even a month—to receive paperwork from the field, certify it, and send it to the customer for payment. Now, everything can be handled instantly.”
