Real-time data, streamlined workflows, and efficient quality control processes

Data is an ever-present force, and in an industry where real-time access to precise information is essential, the importance of digital forms cannot be overstated for food processing facilities. These facilities operate in environments where every second counts, requiring streamlined processes and precise data to ensure efficiency, compliance, and product quality. Digital forms are a critical tool for capturing, tracking, and analyzing data in real-time, allowing food production teams to make informed decisions and respond quickly to changes on the production line. In this blog, we’ll take a look at how manual processes can hinder production and what the benefits are of real-time quality control in food processes.

The Challenges Faced With Manual Processes

Traditional quality control processes in food production often rely on paper-based forms. These food processing forms are prone to errors, delays, and mismanagement. Imagine a scenario where an issue is identified during a production run, but the delay in reporting and escalating the problem results in an entire batch of compromised products. Such inefficiencies not only increase costs but also pose significant risks to food safety.

The Solution of Real-Time Data

GoFormz transforms how quality control is managed by replacing outdated paper forms with dynamic, customizable digital forms. These digital and mobile forms are accessible on any device (phones, tablets, desktops), enabling production teams to capture and analyze data in real-time. Here’s how GoFormz supports better quality checks on production lines:

Streamlined Data Collection
Digital forms are designed to collect precise and comprehensive data directly on the production floor. From recording temperature readings to tracking batch numbers and inspection results, everything is logged digitally, reducing errors and ensuring accuracy. By utilizing the Image and Sketch fields, a digital visual log can be maintained as a checkpoint throughout the entire production line process.

Immediate Issue Escalation
With real-time data capture, production staff can flag quality issues instantly. Using powerful automation features, alerts and notifications can be sent to supervisors and relevant teams, ensuring swift corrective actions to prevent potential contamination or defects from escalating further.

Customizable Food Processing Forms
GoFormz allows companies to design and deploy custom forms tailored to their unique production needs. Whether it's allergen control checklists, sanitation inspections, or quality control reports, these forms ensure that no critical detail is overlooked. By using Page Elements to create a form from scratch in the Template Editor or uploading an existing form, businesses can ensure that the data previously captured on paper aligns seamlessly with the new digital version of the form.

Integration with Other Systems
GoFormz integrates with popular software platforms, like ERP and inventory management systems, or Cloud servers like SharePoint and Google Drive, to create a unified data ecosystem. This connectivity ensures that all quality control data is readily available for audits, compliance reporting, and operational improvements.

Customer Use Case: Pacific Seafood

Pacific Seafood relied heavily on paper forms to gather data, requiring their team to manually input collected information into Word and Excel spreadsheets for subsequent reporting and analysis. This process resulted in frequent issues for their team, including damaged or wet forms, limited access to food quality data, and an inefficient record-keeping system that hindered auditing procedures.

After successfully digitizing their food processing paperwork and eliminating manual data entry, Pacific Seafood integrated GoFormz with SQL Server and SharePoint to have highly precise, real-time data. This led to efficient processing and an enhanced food safety culture across all their operations. Read the full story here >

Whether you want to use GoFormz to digitize a collection of safety documents or just one digital invoice, GoFormz is here to enhance your workflows and streamline your daily operations. To learn more about how GoFormz can benefit your food processing organization, check out our collection of customer stories or see how we’ve already helped thousands of other food processing businesses.