Transform your existing engineering documents into identical, digital replicas today

Engineering documentation is vital for managing projects, collaborating across teams, and maintaining regulatory compliance. However, traditional documentation methods often rely on manual data entry and a lengthy amount of paperwork, leading to inefficiencies and administrative overhead. With GoFormz, users can significantly streamline documentation processes, reduce administrative tasks, and ultimately boost overall project efficiency through digital data collection. In this blog, we’ll highlight four ways GoFormz can streamline engineering documentation via electronic forms.

Upload Your Existing Forms into GoFormz

One of the standout features of GoFormz is the ability to use your existing forms. There's no need to start from scratch (although you can if you want to) — simply upload your existing forms into the platform, and they’ll be converted into identical, digital replicas. This ensures a smooth transition to adopting digital tools without disrupting your existing processes.

By digitizing your existing forms, you can easily add new field types on top of your new digital document such as file attachments, audio recordings, eSignature capture, and more in the form builder to enrich your data capture. This makes it easier to gather and verify more accurate and complete information, all within a familiar layout your teams are used to.

Automate Your Workflows

One of the most time-consuming aspects of engineering documentation is the manual process of collecting and transferring data among colleagues, clients, and peers. With GoFormz, you can automate these information streams, ensuring data flows seamlessly between teams, departments, and external stakeholders. Automated Workflows not only reduce manual errors but also ensure that information is captured in real-time and made instantly available to the appropriate people.

For instance, a field engineer can use a tablet or smartphone to complete mobile forms, and GoFormz will automatically route the completed form to the project manager, upload it to your CRM or ERP, or trigger a follow-up task. This eliminates the need for repetitive, manual data entry and allows engineers to focus more on their technical responsibilities out in the field.

Seamless Integration with Existing Tools

GoFormz can also integrate with other popular software platforms, like Procore, Acumatica, Box, and more. These integrations allow for a seamless exchange of data across systems, ensuring that documentation is always up-to-date and accessible when it matters most.

For example, you can automatically upload completed GoFormz documents into your Box Cloud storage or sync data with Acumatica for streamlined reporting. If you're working on a construction project, GoFormz can integrate with Procore to ensure all project documents are organized in the correct project folders. These integrations eliminate the need for manual data re-entry between systems, reducing the chance of errors and saving time. Check out our collection of integration capabilities along with information about our Open API here >

The Power of Online Shareable Forms

Documentation often requires input from multiple stakeholders. GoFormz makes collaboration easy by enabling users with the power to create online shareable forms in a feature called Public Forms. Instead of emailing attachments back and forth, you can generate a form link and share it with your team members or external partners who can then fill out the form from any device. Meanwhile, the data will automatically sync back into your system. This is particularly useful for collecting information from clients, contractors, or any other external party who doesn’t have a GoFormz license.

For example, a Public Form can be used to collect feedback from contractors after a site inspection. These forms can be embedded into websites, shared via email, placed on QR codes, or accessed through a direct link. Once submitted, the form data is immediately available to your team, minimizing the time spent chasing down responses and processing paperwork.

As a whole, GoFormz offers a comprehensive solution to streamline engineering documentation, automate workflows, enhance data capture, and facilitate seamless collaboration. Whether you want to use GoFormz to convert a PDF to a fillable form or digitize a collection of safety documentation, GoFormz is here to enhance your existing processes and streamline your daily tasks so you can get ahead of your workload. If a feature use case caught your eye, sign up for a free trial to see how quickly GoFormz can impact your engineering documentation today.