Support Your College Faculty with GoFormz

Help your college faculty succeed with digital forms

Digital forms can be transformative, regardless of your business type, as it helps operations move quicker and grow smarter. With colleges and universities consisting of various departments and an astronomical amount of student data, there is a multitude of ways GoFormz can support your college faculty.

How can GoFormz provide support to your college faculty?

Digital and online forms can enhance your processes in many ways! This includes the interactions with students, cross-departmental communication, how documents are stored and processed, how data is gathered, and much more.

1. Streamlined automation and better collaboration
   Using Automated Workflows, digital forms can be automatically routed to colleagues, students, integrated systems, and much more. These automated processes allow your faculty to streamline the distribution of completed documents and form drafts, without needing to hand off forms in person. For example, if a facilities systems administrator needs to submit various work order forms to an offsite facilities operations manager, the work order form can not only be routed to the correct person in real-time but can also be completed digitally and transferred back – saving immense time and enhancing communication.

2. Instant access to vital information

   One of the primary benefits of digital data is instant access to information, saving your faculty significant time. For example, waiting for paper invoices to be delivered, collecting forms across various administrative offices, and manually compiling data are inefficient and time-consuming. With recurring invoices, introducing digital invoices into existing processes allows your faculty to respond quicker, process invoices in real-time, and ultimately save time.

3. Enhanced visibility into facilities management, departments, and more

   From groundskeeping and on-campus fire departments to performing art centers and individual colleges, it takes a village to maintain a university. Especially with some forms requiring multiple touches for input and signatures, digital data allows you to track your forms through each step of the process, resulting in easy reporting and accurate documentation trails. For example, to track where the groundskeeping has been throughout the day, their forms can be equipped with Image fields and Signature fields to allow visibility into pre- and post-landscaping with a department head to sign off on the completed landscaping work. 

4. Simplified student data collection
   Leveraging online forms to register and collect student data creates endless opportunities to streamline administrative processes and reduce processing times. Take advantage of our form sharing feature, Public Forms, to distribute forms to wider audiences. Links to registration forms, online degree-seeking applications, early college admission applications, and much more, can be shared on your university website, allowing easy access for students to provide their information from the comfort of home. This feature places the data in the hands of administrators immediately, streamlining application processing for both administrators and students. 

5. Significant cost savings
   It’s often overlooked because purchasing new technology doesn’t immediately roll off the tongue as ‘significant cost savings’. However, there is a multitude of ways that switching to a digital form solution can help your college see significant savings. The number one savings you’ll see is saving on paper, ink, and other printing costs. It may not seem like much as you continue to purchase individual packs of paper or cartridges, but those individual costs add up over time. Additionally, the maintenance and repair costs to maintain printers, scanners, and copiers over time, are also important to keep in mind. 

   On top of the initial costs to maintain a paper-based process of collecting information, you’re going to also need to store those paper documents somewhere. Since this is an industry that’s accountable for student, faculty, and alumni data, there are also hidden costs associated with maintaining and storing those records over decades of time in filing cabinets. And finally, on the subject of storage, time and energy spent by staff maintaining these records adds up over time. Instead of making business decisions you’ve hired faculty to make, they’re focused on reading messy handwriting, searching for missing forms, and filing them away. Introducing GoFormz eliminates all these hidden costs associated with a paper-based process. There’s simply no need to spend money on these unwavering costs when modern technology allows you to do all of this online in a secure cloud-based platform.

All in all, there are a number of ways GoFormz can support your college faculty. Sign up for a risk-free 14-day trial today and discover how quickly GoFormz can solve your immediate pain points.

About GoFormz

GoFormz is an online form builder and operational data management solution that helps garner actionable insights from collected data. We believe by introducing digital solutions into everyday processes, colleges can redefine how individuals collect and process information. Whether you need a medical history form template digitized or require employee evaluation forms, GoFormz can bring your existing paper forms to the digital realm (which no other digital form solution can offer) – requiring no coding experience! With Automated Workflows and an open API, collected data can be instantly routed to existing operating systems and accessible in real-time.