Supporting Your HR Teams with Digital Forms
Three ways digital forms can support your HR teams
Running a business of any size is never easy, but without a human resources professional or team, it can make the burden feel a lot heavier. HR teams, especially in smaller businesses, end up handling all the day-to-day business for your employees, as well as potentially navigating internal contracts, and can even span into accounting and bookkeeping. In a world where HR teams do so much, why risk making their jobs more difficult?
Implementing digital forms into your internal business processes can make a world of difference for your entire HR team - not to mention your entire organization. Whether you run a small B2C operation specializing in retail or field service, or you have a national B2B chain providing services for other businesses across the country, or anything in between, digital forms can make the lives of your HR professionals much easier.
Better Performance Reviews
In a perfect world, performance reviews most likely wouldn’t exist. Recent studies have found that traditional, annual reviews aren’t an overwhelmingly positive experience for employees, and can often increase work stresses and build a framework for poor communication between managers and employees. But they have noted that when approached as a means for setting and maintaining employee goals and engagement, inspiring frequent check-ins between managers and employees, and creating a space for transparent communication, they actually can be useful!
Switching from an annual review process to a quarterly goal and performance check-in comes with a price, literally. The time to facilitate, create, and conduct these quarterly meetings isn’t cheap, and often the burden of making sure they happen in an equitable and timely manner falls to your HR team. Instead of using a traditional paper checklist, switch to a digital employee evaluation template to conduct your performance review check-ins.
Digital evaluations give managers, employees, and HR teams insight into everything put into the evaluation, providing more transparency. They also eliminate lost or illegible paperwork, which means a smoother ongoing process for creating and tracking goal progress. And by using a digital template, not only will each employee know what to expect, but each employee will have the same opportunity to rate and examine their goals, ensuring equal access to understanding success in their position.
Take the Hassle Out of Timesheets
Nobody likes tracking their time - except for the fact it means payroll can run smoothly. If your HR team continuously finds themselves inundated with timecards on scrap paper, inconsistent schedules, and no room for manager approvals, it’s time to do better. Digital timesheets can remove all the inconsistencies from your time-tracking system simply by implementing a universal timesheet template for all your hourly employees.
When you switch to a digital means of tracking your employees’ hours, you have the ability to automatically calculate overtime, saving time for your payroll team while also eliminating errors from manual calculations. Additionally, by integrating your digital forms solution with your accounting software, you can send your data straight from your timesheets to your payroll system, minimizing time spent manually processing your payroll each month.
Keep Your Audit Trails Clean
Much like the best hiking paths, your audit trails should be clean and easy to navigate. With paper processes, important paperwork can be lost, damaged, or buried in stacks of old receipts and contracts. Should an audit roll around for your business, at best that leaves your team spending a few days hunting down the correct documentation. And at worst, it can leave you vulnerable to being out of compliance within your industry.
By switching your forms and compliance paperwork to digital forms you can rest assured that your team always has access to the data they need. Best-in-class digital form platforms can also help you with compliance guidelines for your industry. Whether you need HIPAA-secure settings for some of your paperwork, the ability to capture resumes from candidates around the world, or even electronic signatures for compliance on contracts, there are digital forms providers able to meet your needs.
With all the ways your HR team helps promote your company culture, compliance, and recruiting efforts, it only makes sense to do what you can to streamline their workdays. With digital forms, you can not only ease their workload, but also provide your entire team, and your customers, with a clean, modern alternative to paperwork.
About GoFormz
GoFormz is a digital forms solution that helps bring your data into a single, actionable place. We believe that everyone should be able to fill out their forms online and deliver products and services that redefine how people and businesses collect and process information. GoFormz is the only online form solution that goes beyond a PDF form creator to get your data on any device using the same look and feel of your existing paper forms. Let GoFormz capture, digitize, and send your data wherever you need it to streamline all your business processes in the coming year.
