Case Study: Run Energy's Data From The Field Flows from GoFormz into QuickBase

Run Energy setup an integration between GoFormz and QuickBase by using Zapier and SendToQuickBase. Their data collection in the field now directly flows into their QuickBase system as soon as a mobile form is completed. This integration delivers great results including 25% reduction in processing time for Daily Timesheets and 100% reduction in technician data processing time for Volume Reading Forms.

Challenge:  Entering information collected from the field into QuickBase was a very manual, time-consuming process with potential for lost data.

Solution:  Integrated GoFormz with QuickBase.

Results:  Field technicians are set up to succeed with the right tools. Measurable improvements in time savings and information quality. Data automatically flows from the field into QuickBase once a mobile form is completed. 

  • Daily Timesheets: 25% reduction in processing time
  • Expense Reports: Processing time reduced from up to a month to just a few days
  • Pump Volume Readings Forms: 100% reduction in technician data processing time
  • Third Party Forms: 2x improved speed of new hire processing

GoFormz at QuickBase EMPOWER2016

GoFormz will be at the QuickBase user conference, EMPOWER2016, in Nashville on May 10-13. We will be at the Run Energy Table with Ian Greig, a featured conference speaker. Be sure to check out his session on Wednesday: Getting Data from Paper Forms into QuickBase, where he will discuss how he automated syncing data from forms into QuickBase using GoFormz - read more about it here

If you are going to be at the conference, come by and say hi!

Run Energy Integrates GoFormz with QuickBase for The Ultimate Field Data Tracking Solution


We recently caught up with one of our long time users, Ian Greig from Run Energy, to hear how things are going. We learned that by using Zapier, he was able to build a robust integration between GoFormz and their QuickBase enterprise system. This integrated system is a big time saver, and has dramatically streamlined the workflow for his teams at remote job sites.

Run Energy is a wind energy O&M service partner that provides operations, maintenance, installation, and technical services for wind turbines. They first started using GoFormz in 2014 to convert their paper forms to mobile versions. Ian is responsible for IT systems that supports over 200 technicians across as many as 30 different sites. Once going mobile with their forms, he immediately saw a 25% reduction in daily processing time, 30% reduction in late timesheets and far fewer data errors. Prior to GoFormz, technicians would fill out paper forms in the field, and then have to eFax them (often from hotels) to the office, where someone would then have to process the forms and manually enter data into QuickBase. This consumed a lot of time and administrative overhead, especially when it involved filling out 20 page checklists in the field, across 30 sites, by hundreds of technicians.

Run Energy Technicians are now able to just complete their forms on mobile devices, and when they click [save] the data is instantly synced to GoFormz and QuickBase. When they are in remote areas with no signal, the GoFormz offline feature ensures that the data is properly transferred as soon as a signal is available. The GoFormz and QuickBase integration significantly reduces the cost of processing overhead, and dramatically improves the timesheet process.  Technicians easily complete their timesheets on their smartphones everyday instead of at unpredictable times using paper forms.

After using GoFormz for a while, Ian figured out that he could instantly sync the GoFormz data into their QuickBase enterprise system by using Zapier, which connects the two systems seamlessly.

Run Energy has come a long way from collecting data through paper forms and manually entering data into their QuickBase system. Ian found a way to automate this process by leveraging 3 different technologies: GoFormz, Zapier, and QuickBase. Now Run Energy field personnel can collect site information and upload it seamlessly into QuickBase.

See Ian at the QuickBase User Conference, Empower2016, where he will be speaking about this successful integration during his session: Getting Data from Paper Forms into QuickBase.

If you want to give it a try, you can use this Zap: