Top Digital Forms for Human Resources Teams
Focus on people, not paperwork, with these digital HR forms
Human resource professionals are expert multitaskers. From hiring and onboarding to benefits management, conflict resolution, and beyond, HR teams are tasked with a vast array of functions critical to their business. These activities often require heavy documentation, which, although necessary, results in obstacles to productivity, frequent human error, and an onslaught of record-keeping demands. These obstacles not only cause headaches, but also drain business hours that could otherwise be spent on employee wellbeing.
So what’s the solution? Digitally transforming your human resources documentation and processes can turbocharge your HR team’s productivity. Digital forms empower HR teams to work faster and more accurately, while reducing administrative demands like scanning and emailing forms, or record-keeping.
Digital HR forms can be used on phones, tablets, and computers, making it easy for employees to submit critical employment forms from their personal devices. A digital form can even be shared and submitted online, simplifying the collection of HR forms from remote employees and contractors. Once a digital form is submitted, it’s instantly stored in the Cloud, and can be automatically routed to human resources contacts, hiring managers, applicant emails, or integrated applications, like Box, Dropbox, Google Workspace, Microsoft 365, and more.
Digital forms and workflows drastically reduce your human resources department’s reliance on costly resources (like printing and storage supplies) while eliminating delays, miscommunication, and errors. Explore the digital forms below to learn more about how HR teams (including our own team at GoFormz) are utilizing our digital forms platform to spend less time on paperwork and more time on their people.
Attract High-Quality Candidates, with Digital Job Applications
When collecting applications for an open position, it’s critical that the process remains seamless and highly professional. Digital job applications make it easy to generate, share, and collect applications from candidates, no matter their location. Using our online form sharing feature, you can link to applications from your company’s website or share digital applications directly with candidates.
Prestage Farms is a pork and turkey production operation that utilizes GoFormz’s online form sharing feature to attract highly qualified candidates for open positions. Before utilizing digital forms for this process, Prestage Farms relied entirely upon applicants gathered by their local employment security commission, which often led to low-quality or inexperienced applicants. With digital forms, a link to a job application can be made easily accessible on the Prestage Farms website. When an application is submitted, the form is instantly routed to Prestage Farms HR, and their information is on file.
“Being able to put an electronic copy of our employment application on our website allows us to attract higher quality employees, because we can reach people who already have a job, but want a different opportunity. Now our recruiters can distribute our public share link to someone and direct them to our application to fill out anytime.”
Simplify Feedback and Track Progress, with Digital Employee Evaluations
Digital forms not only simplify employee evaluations, but strengthen them. Your digital employee evaluations can be equipped with a variety of fields to customize employee and manager feedback, including Likert Scales, Checkboxes, Image fields, Text fields, electronic Signature fields, and more.
Here at GoFormz, we use digital employee evaluations to conduct our quarterly and annual evaluations. These evaluations are shared via link, utilizing our online form sharing feature. Leveraging Checkbox Groups, employees and supervisors can precisely select a performance grade for each category. These scores are totaled using Calculations (eliminating human error). Each score can also be accompanied by a description of the employee’s performance in a corresponding Text field. Once the evaluation has been submitted, a PDF copy of the form is instantly routed to the employee’s email, their manager’s email, and our human resources team.
Monitor Visitors and Strengthen Security, with Digital Sign-in Sheets
Another digital form utilized by the GoFormz team is the digital sign-in sheet. Each of our non-GoFormz office visitors is required to fill out a sign-in sheet (detailing their name, contact information, date, and the purpose of their visit) before entering. This simple process takes mere minutes and provides a simple log of visitors that can be easily referenced at any time.
Your digital sign-in sheet can be equipped with fields and logic to accelerate entries. For example, Date fields can be configured to automatically populate with the current date and time, as soon as a visitor has entered their name.
Document Your Code of Conduct and Policies, with Digital Employee Agreements
Clearly outlining employee policies is crucial for human resources departments. This may come in the form of an employee handbook, a code of conduct, or a standard agreement signed by new employees. This document is important not only for new employees seeking to understand the expectations of their employer, but also for human resources teams who may need to reference their agreement if behavioral issues arise.
GoFormz makes it easy to keep your digital handbook or agreement up-to-date and accessible. Changes can be made to the document Template at any time, and published to newly generated forms – allowing your business to evolve its handbook and/or agreements, without altering previous versions. Finally, using our electronic signature capture, employees can acknowledge they have received, reviewed, and agreed to the policies outlined in the document.
To learn more about the digital forms your human resources team can leverage to work efficiently, accurately, and professionally, check out our free Starter Form Templates and sign up for a free trial today.
