Top 6 Reasons Why Mobile Forms for Construction Are Changing the Industry

Originally published on December 29, 2015.

Construction businesses of all sizes are embracing digital transformation

GoFormz mobile and online forms offer a whole new world of possibilities for construction teams. From streamlining communications between job sites and the office to better management of project details, digital forms might be the missing link for your team.

Here are the top 6 reasons why mobile forms are benefitting the construction industry.

Availability of New Data Types

With GoFormz mobile forms, your team can track more detailed information than ever before. With the ability to attach photos, videos, PDFs, audio clips, or even GPS points, your construction forms can be filled with richer data than a standard paper form. GoFormz also offers the ability to annotate images, allowing your team to provide detailed insight to team members and clients.

Real-Time Data Updates

Unlike paper forms, digital forms provide real-time data updates, significantly enhancing project management and operational efficiency. By replacing traditional paper-based methods, digital forms allow instant access to up-to-date information, which is critical for making timely decisions and coordinating activities across various teams. Delays in the construction industry are costly, especially when dealing with construction safety processes, and digital forms give your team unmatched abilities to make quick decisions, respond to urgent situations, and communicate with your clients.

Faster Invoicing

Digital forms facilitate immediate data entry and submission, reducing the lag time associated with manual paperwork. This swift data capture allows for the prompt generation of invoices, ensuring that all billable activities and materials are accurately recorded and billed in a timely manner. The automation and integration capabilities of digital forms further enhance this process by linking field data directly with accounting or project management systems, minimizing human error and accelerating payment cycles. Faster invoicing improves cash flow, strengthens financial management, and supports the overall economic health of your business.

Streamlined Back Office Workflow

Digital forms greatly enhance communication between construction teams on job sites and their colleagues in the office by providing a unified and accessible platform for data sharing. This real-time connectivity ensures that all team members, regardless of their location, have instant access to the latest project updates, plans, and changes. Field workers can promptly submit progress reports, safety inspections, and material requisitions through digital forms, which are immediately available to office staff for review and action. This seamless communication flow reduces misunderstandings, accelerates decision-making processes, and ensures that everyone is aligned with the project’s goals and timelines.

Easy Access to Data

Unlike paper forms, which require manual re-entry into reporting systems and physical storage space for document copies, digital forms enhance accessibility to project and company data, making it easier for all stakeholders to retrieve necessary information at any time. This increased accessibility ensures that everyone, from field workers to project managers and executives, can quickly obtain the data they need to make informed decisions. Centralized data storage and intuitive search capabilities mean that vital documents, such as blueprints, compliance records, and financial reports, are just a few clicks away. This transparency and ease of access promotes better collaboration, as team members can readily share insights and updates, fostering a more informed and responsive working environment.

Job Site Documentation and Validation

Digital forms significantly improve job site documentation and validation, ensuring that records are accurate, timely, and easily verifiable. Unlike paper forms, digital versions can include time stamps, GPS points, and multimedia attachments, providing a comprehensive and precise account of job site conditions and activities. From enhancing safety processes, like lockout tagout procedures, to documenting job site progress with annotated photos, digital forms aid in varying that work is completed according to project specifications and safety standards.This results in more reliable and efficient documentation that supports accountability, enhances transparency, and helps construction companies maintain high standards of quality and safety on their projects.

Whether your construction business is just starting out or has been established nationwide, digital forms are the best next step to bring your business to the competitive edge of the modern technological era. Find out all the ways that GoFormz can help support your construction business, whether you’re looking to automate your approval processes or integrate with your project management system, and everything in between.