3 Paper Pitfalls (And How GoFormz Can Help You Avoid Them)
Originally published on 12/6/2016.
When it comes to running a business, paperwork is generally accepted as an inevitable daily task
But what’s often forgotten are the various vulnerabilities and limitations of using paper documentation. Fortunately, GoFormz is here to help your business avoid these common paper mishaps by embracing mobile and online forms.
A-Lert Construction Services’s Paper Problem
The A-Lert Construction Services team dealt with a lot of paperwork. They needed separate documentation for all their quality control processes and spent a great deal of time managing data manually.
“Everything in this world is paperwork heavy. You have to document everything and track the traceability of everything you do, and then it needs to be organized and submitted to the client for final approval,” explained Richard Mitchell, Director of Quality for A-Lert Construction Services. In short, there was a lot of detailed documentation, spanning all their clients and project types, a lot of time filling out paper forms, and even more time spent manually entering all their data into reporting systems for their business.
By switching their processes to digital forms with GoFormz, they were able to eliminate hours of extra workload and streamline visibility into their projects. “A job that would normally require a full team now only requires a fraction of a person’s time, to manage the same amount of data,” detailed Mitchell. “There is no error in the documentation of that data as well.”
Utilizing other unique GoFormz features, such as Conditional Logic, Workflows, and native integrations with SQL, OneDrive, and SharePoint, all their data is accurate and available in real-time for their teams in the field and the office.
See how A-Lert Construction Services eliminated their paperwork overload →
Doré Designs Ditched Documentation Expenses
Dealing in high-end ballroom fashion, the Doré Designs team had a problem with expensive shipping costs, slow-downs in order processing, and customer perception. Their sales representatives, traveling nationwide for appointments with performers on major hit network shows, were manually tracking order information and mailing it back to their main office in Cape Coral, FL.
Replacing literal binders of paperwork with mobile forms on tablets, the Doré Designs team was able to streamline their order processes without changing the look and feel of their existing paper forms, thanks to the proprietary GoFormz online form builder. “One wonderful thing about GoFormz is that our alteration sheet looks like it did before. So our seamstresses found it pretty seamless. It looks familiar even though it's done in such a different way,” explained Lisa Dunn, the Office Manager at Doré Designs. GoFormz is the only digital form solution provider that allows businesses to use their existing paper forms by uploading a JPG or PDF version into the platform and turning it into an exact, digital version. This functionality has proven to streamline user adoption and optimize existing processes with minimal change.
By eliminating the cost and time expenses of shipping forms to the main office, Doré Designs has saved money and time and left a better impression on their clients. “It definitely looks a lot more polished and modern to our customers,” noted Dunn. “They’re buying a very specific high-end product, so they want that experience from start to finish.”
Read about how fast and easy the GoFormz transition was for Doré Designs →
Pacific Seafood Manages Data Better
Pacific Seafood knew the pains of paper forms, the tedious process of filling them out, and trying to read and manually re-enter data from damaged or wet forms, and kept their business insight limited. By making the switch to GoFormz, the Pacific Seafood team improved food quality data capture, and overall data management, for more detailed reporting, better decision-making abilities, and streamlined auditing procedures.
“We were collecting all this information and we didn’t have any automated reporting from these documents,” explained Israel Portillo, R&D Engineering Manager for Pacific Seafood. By leveraging the native integrations with SQL and OneDrive, Pacific Seafood was able to speed up their access to form data, easing their ability to identify trends, make business decisions, and stay within industry compliance standards.
Pacific Seafood incorporated Conditional Logic and over 200 automations to streamline and standardize their verification process across numerous facilities. “Conditional Logic and Workflows have been really helpful, mainly because of our signature verification process,” explained Nathan Shine, Business Intelligence Architect for Pacific Seafood. “With GoFormz, we’re able to ensure forms end up in the hands of whoever needs to give the sign-off and are uploaded and emailed to whoever needs them.”
Explore all the ways Pacific Seafood is benefitting from GoFormz →
No matter the size or industry of your business, paper slows everything down. With customizable forms, accessible from any device, with or without an internet connection, GoFormz gives your team more control over your data, while minimizing paper hindrances and saving money.
