3 Ways to Use GoFormz to Cut Costs
Run a lean business with digital data capture
Running a business presents numerous challenges, particularly in today's fiercely competitive landscape where every penny counts. In this pursuit of leaner, more efficient operations, GoFormz emerges as a transformative ally. This innovative form builder allows organizations to seamlessly transition their existing forms into the digital realm or construct entirely new ones from scratch, all through an intuitive drag-and-drop interface – empowering users to craft tailored digital forms effortlessly.
The true power of GoFormz lies in its ability to harness digital data and mobile forms, unlocking hidden cost savings that extend far beyond the obvious. The benefits are manifold and often underestimated, from slashing paper-related expenses to optimizing workflow efficiency. Here’s how GoFormz revolutionizes form management and reveals the untapped potential for cost savings in today's business world.
Reduce Administrative Costs
Printing costs can quickly spiral out of control when you factor in expenses like paper, toner, printer repairs, and even storage space for filling systems. And that's not all – the price tag only grows when considering specialized features tailored to your company's needs. Are you in the market for a basic single-function printer, or does your workflow demand a specialized photo printer? Perhaps you require the convenience of printing on the go with Wi-Fi capabilities. Each additional feature comes with its own price tag, significantly amplifying your already substantial printing costs and stretching your administrative budget thin.
Yet, amidst these visible expenses lie the often overlooked costs, such as the staff burden rate. Whether it's clearing a paper jam or troubleshooting Wi-Fi connectivity issues, your employees invest valuable time and effort to keep your printing infrastructure operational. Combined with time spent filing and retrieving paper copies, these tasks accumulate, driving up the burden rate and eating into your productivity and profitability. When using GoFormz, envision your forms as digital versions of their paper counterparts. These electronic forms not only minimize reliance on paper but also eradicate the necessity for additional equipment, alleviating the burden of maintenance typically borne by employees.
Eliminate Manual Form Delivery
The process of physically transporting completed forms from one location to another imposes an additional burden and unnecessary expense on your budget. By manually transporting completed forms between locations, you not only diminish your employees' productivity by diverting their time from essential tasks but also incur expenses such as fuel costs for transportation between sites.
Using Automated Workflows, GoFormz can automatically route completed forms to their intended destinations, whether it's existing databases, Cloud storage, specific personnel via email, supervisors for approvals, and beyond. This streamlined process occurs with a single click, providing real-time accessibility. Ultimately, this eliminates the costly expenses associated with fuel, time wasted in manual form transfers, delays in paperwork processing, and slowdowns in customer communications.
Reduce Penalties for Missing Documentation
When it comes to transferring or handing over documentation to the next person, do you encounter costly delays? If your business operates in a heavily regulated industry, you understand those financial impacts more than most. Depending on the nature of your work, whether it involves stringent government regulations or routine customer paperwork such as work orders and invoices, there are likely various forms and documents essential for your business's operation. Failure to maintain these documents can result in fines or missed opportunities, such as delayed customer orders or payments due to missing documentation.
GoFormz streamlines the process by automatically saving completed forms in the Cloud, enabling seamless routing to their designated destinations. Additionally, completed forms can trigger scheduled reports to run on the data via the Reporting Tool, ensuring that you and your business have access to the most up-to-date and accurate information. This capability empowers your business to stay agile and make critical decisions on the fly, leveraging real-time data insights. Evaluating key data in real-time could save significant costs in the future.
All in all, GoFormz presents a transformative solution that not only enhances efficiency but also significantly reduces operational costs for businesses. By digitizing forms and streamlining data management processes, GoFormz eliminates the need for costly paper-based workflows, minimizes equipment expenses, and reduces the burden of manual administrative tasks on employees. The ability to provide real-time data insights enables businesses to make informed decisions promptly, further optimizing resource allocation and driving overall cost savings. With GoFormz, businesses can embark on a journey towards leaner, more efficient operations, unlocking hidden cost-saving opportunities and gaining a competitive edge in today's overly aggressive market.
