4 Forms to Elevate Food Safety & Compliance

Originally published on 10/02/2018

Improve your business’ food safety procedures with digital forms

Ensuring impeccable food safety standards and adhering to stringent regulations is not just a requirement for your business — it's a critical responsibility. Maintaining rigorous food safety and compliance practices protects your customers, employees, and vendors from the severe risks of food-borne illnesses and workplace hazards. Regular audits and vigilant oversight are key to upholding these standards, but relying on traditional paper-based forms can hinder the process. Tracking vital information such as food temperatures, sanitation protocols, and kitchen hazards becomes cumbersome and prone to errors when handled manually. Paper records can be easily misplaced, leading to gaps in compliance and increased vulnerability to safety breaches.

On the other hand, transitioning to mobile food safety forms revolutionizes how you manage and maintain compliance. Digital forms streamline the collection, submission, and analysis of critical food safety data, making the process not only more efficient but also more reliable. With integrated digital fields and smart logic, data entry becomes more accurate and timely, ensuring all necessary information is readily accessible and actionable. This shift to mobile forms simplifies compliance and strengthens your overall food safety culture, providing peace of mind and a safer environment for everyone involved.

If you’re interested in elevating the quality and efficiency of your food safety and compliance, here are a few forms we recommend digitizing: 

Food Safety Checklist

Efficiently track and document the completion of essential daily food safety tasks with Checkbox Groups in your digital forms. Checkbox Groups allow you to quickly and accurately record whether key tasks, such as sanitizing surfaces or checking food temperatures, have been completed. What sets this feature apart is its ability to leverage Dynamic Field Properties, which add a layer of responsiveness and detail to your forms.

For example, you can configure individual checkboxes to trigger additional fields when selected. Imagine a scenario where a checkbox is marked to indicate the presence of a hazard — immediately, additional fields could appear, prompting the user to provide more detailed information about the nature of the hazard, its location, and any corrective actions taken. This dynamic functionality not only ensures that all relevant information is captured in real-time but also helps in creating a more comprehensive record, ultimately supporting stronger compliance and safety protocols. By using these interactive forms, you can streamline the reporting process, reduce the likelihood of missed details, and maintain a higher standard of food safety within your operations.

Health Inspections

Accurately capture and route health inspection data in real-time with GoFormz. By leveraging Automated Workflows, critical food safety data can be instantly directed to inspectors through auto-email notifications and automated form transfers, ensuring that the flow of essential information is seamless and efficient. Conditional logic within the forms further enhances this process by dynamically adjusting the content based on the inspector's inputs. For example, a single form can be designed to accommodate various types of food health inspections, such as equipment checks or food safety assessments. Depending on the type of inspection being conducted, specific fields or sections of the form will automatically appear, tailoring the form to the task at hand and ensuring that all relevant data is captured accurately and comprehensively. See how this McDonald’s franchise uses GoFormz for health inspection forms >

Food Compliance Forms

When it comes to food compliance, specific forms are often required to accurately track and capture essential data. With GoFormz, users can effortlessly convert their existing paper forms into digital replicas, preserving the original look and feel without any alterations. This unique capability sets GoFormz apart as the only mobile form solution that allows for such seamless digitization, positioning GoFormz as a leader in the industry. By transforming your food compliance forms into digital versions, food and beverage businesses can gain valuable insights from the data collected, empowering them to make more informed decisions and improve overall compliance and safety practices. Whether utilizing the GoFormz reporting tool or integrating with Power BI dashboards, centralizing data collection streamlines processes by eliminating the need to re-enter information into other systems. This consolidation not only enhances efficiency but also creates a smoother, more effective workflow, allowing teams to focus on actionable insights and decision-making rather than redundant data entry. See how Pacific Seafood uses GoFormz for their food compliance forms >

Temperature Logs

Digital temperature logs offer an efficient solution for managing temperature measurements across multiple refrigerators. By integrating these logs with online shareable forms and QR codes, teams can easily complete daily temperature checklists directly from their mobile devices. For example, a QR code can be placed on each refrigerator, allowing users to simply scan it with their mobile device, fill out the mobile form with the current temperature, and automatically update a central spreadsheet with the day's readings. This streamlined approach not only simplifies the data collection process but also ensures that information is captured in real-time and quickly shared with others. Mobile forms provide a fast, convenient way to complete tasks in the field, enabling quicker decision-making and more efficient operations.

Whether you're looking to digitize a performance review template or need a cost-effective solution for capturing electronic signatures, GoFormz is your go-to platform for all your data collection needs. Explore how GoFormz is helping thousands of food processing operations transform their workflows and elevate their efficiency today.