5 Fields to Include In Your Digital Rental Lease Agreements
Improve your rental lease agreement forms with these five impactful fields
The renting experience is an enduring, stressful process. For property management firms, landlords, and tenants, rental lease agreements need to be completed, reviewed, and signed in order to move into a new property. In most cases, landlords utilize a property management firm to reduce their time and effort spent on the rental property since most tenants go through property management firms to find their next location to either live or work in.
Digitizing rental lease agreements can significantly improve these processes, resulting in an increase in efficiency and simplifying collaboration and communication between property managers, landlords, and tenants. With GoFormz, you can easily take your existing form, upload it as a Template, and customize that form for each property owned - making it effortless to sign new tenants and capture data.
Here are the top fields that can help transform your paper forms to empowering digital forms:
Signature fields
With every leasing agreement, signatures are required from tenants and landlords to finalize documents. Electronic Signature fields drastically improve and simplify the collection of completed leasing agreement documents. Rather than needing to acquire Signatures in person, links to leasing agreements can be shared anywhere, anytime using our Public Forms feature.
Required fields
Missing data is inevitable with paper forms. Oftentimes, rental lease agreements can be very comprehensive depending upon the rental property - thus creating a greater chance for missed signatures or as simple as forgetting to add the date. Through Conditional Logic, important fields can be made Required to ensure all important information is input into the form before being submitted. This feature significantly reduces opportunities for missing information and increases communication and data capture efficiency.
Date fields
Including Date fields are incredibly simple yet crucial for legal documents. There are two ways you can capture Date fields for your rental lease agreements: select the Date & Time field to select your desired date or automatically populate the Date and Time when a form is generated or a field is completed.
Auto-fill fields for renewal leases
When it’s that time of year to renew a rental lease agreement, oftentimes tenant information has to be manually re-entered or the tenant is asked to refill a lease agreement. However, your digital lease agreements can be easily pre-filled with tenant information through the Data Source feature by using the Database field. For example, if a Drop Down menu is used to fill in the tenant name, the rest of the form fields can be instantly populated with data pulled from an integrated system of that tenant’s corresponding information - making it easier than ever before to renew a lease for the tenant, the landlord, and the property management firm.
Automated form routing
Finally, when the tenant has completed filling out their rental lease agreement form, a completed PDF copy of that lease can be instantly directed to property management firms and/or landlords simultaneously by using Automated Workflows. This feature drastically improves communication workflows and reduces costly delays, wasted administrative resources, and any miscommunication.
