5 Ways to Improve Compliance with Digital Forms

GoFormz features that help boost compliance efforts

Compliance is a top priority for businesses across industries, especially those handling sensitive data. Whether meeting regulatory requirements, improving reporting accuracy, or maintaining secure records, digital forms are crucial in streamlining compliance efforts. According to the GoFormz 2024 Customer Survey, 22% of respondents sought a mobile forms solution specifically to enhance regulatory compliance, and 56% needed better reporting.

Digital forms improve compliance and drive productivity — 84% of GoFormz users reported a significant increase in efficiency since implementation. Below, we’ll explore five key ways digital forms can help improve compliance while optimizing business processes.

1. Ensure Accurate & Complete Data Collection

Manual data entry increases the risk of human error, incomplete records, and lost paperwork, which can compromise compliance. Digital forms from GoFormz can include required fields, dropdown menus, and automatic validation to capture all necessary data accurately.

For industries handling HIPAA authorization forms or HIPAA compliance forms, digital forms help prevent missing signatures or incorrect patient information, reducing legal risks and ensuring regulatory adherence.

2. Maintain Secure & Organized Records

Data security is a significant compliance concern, especially for industries dealing with enterprise data. Digital forms eliminate the risk of misplaced paperwork and ensure records are securely stored in the Cloud. With GoFormz, businesses can:

  • Restrict access to sensitive documents

  • Implement audit trails to track changes

  • Securely store and retrieve compliance documentation when needed

This level of security is particularly beneficial for businesses managing HIPAA compliance or industry-specific regulatory requirements.

3. Automate Compliance Workflows

Manually managing compliance-related tasks can be time-consuming and prone to errors. Digital forms streamline these processes with automated workflows, such as:

  • Instant Data Routing: Submitted forms are automatically sent to the correct department or regulatory body.

  • Time-Stamped Records: Digital documentation includes automated timestamps for accurate tracking.

  • Custom Approval Workflows: Ensure compliance with internal policies before forms are finalized.

For example, organizations using GoFormz can instantly route a completed HIPAA authorization form to the appropriate personnel, reducing delays and errors.

4. Improve Reporting & Audit Readiness

One of the primary reasons companies seek digital form solutions is better reporting capabilities — a concern for 56% of GoFormz 2024 Customer Survey respondents. Digital forms make it easier to generate real-time reports, track compliance status, and prepare for audits.

With GoFormz’s advanced reporting tools and native integrations, businesses can:

  • Generate detailed compliance reports instantly

  • Filter data for specific regulatory requirements

  • Identify trends to improve compliance strategies

This makes compliance audits significantly easier, reducing the time and effort required to gather necessary documentation.

5. Increase Employee Compliance & Productivity

Compliance efforts are only as strong as employee adoption. If a system is too complex, employees may bypass proper procedures, increasing risks. GoFormz digital forms simplify compliance by:

  • Providing mobile access so forms can be completed anywhere

  • Enforcing pre-filled templates to reduce manual input

  • Enabling real-time collaboration, ensuring teams follow compliance protocols

With 70% of GoFormz users filling out at least one mobile form per day, organizations benefit from improved compliance without disrupting daily workflows. The result? Higher productivity and fewer compliance-related headaches.

Many businesses face compliance challenges, but digital forms provide efficient and reliable solutions. By ensuring accurate data collection, securing records, automating workflows, enhancing reporting, and increasing employee adoption, GoFormz helps organizations effortlessly maintain compliance.

Whether your business needs to streamline HIPAA compliance or adhere to stringent governmental regulations, digital forms offer a scalable and effective solution. Ready to take your compliance efforts to the next level? Explore how GoFormz can transform your processes today.

Education & AnalysisGoFormz Mobile FormsAll Industries, Government, Medical, Manufacturing, Small Business, Healthcare