Free Starter Template: The Incident Report
Simplify incident reporting and safeguard your business with a mobile-friendly, offline-capable incident report template. Start with our free template as-is, or easily customize it using our online form builder.
Keeping your team safe begins with accurate and timely reporting. That’s why we’ve created a free, digital Incident Report Template, designed to make documenting workplace accidents, hazards, and near misses faster and easier than ever. Fully mobile-friendly and offline-ready, this template enables your team to capture critical details the moment an incident occurs, complete with photos, signatures, and additional information. Whether you use it as-is or customize it in our online form builder, this template helps you streamline reporting, improve accuracy, and keep safety at the forefront of your operations.
Features included in the Incident Report template
Our free, ready-to-use Incident Report template comes prebuilt with some of our favorite features, including:
Date and Time Fields: Instantly capture the exact date and time of an incident to ensure accurate and consistent records that save time and reduce errors.
Drop Down menus: Quickly select incident details from pre-set lists, like incident type or employee department, instead of typing. This makes reporting faster and keeps data standardized for easier analysis later.
Dynamic Checkbox fields - Instantly reveal additional fields (like image uploads) when a user selects specific options. This keeps forms clean and straightforward, while ensuring critical details are only prompted when relevant.
Digital Signature field - Sign off on reports directly from a mobile device. This adds accountability, speeds up approvals, and eliminates the need for paper-based sign-offs.
Image fields - Capture and upload photos of hazards or damage directly within the GoFormz mobile app. Adding visuals to reports provides clear context, enabling teams to respond faster and with more accurate information.
How to customize your Incident Report template
Need to tailor your Incident Report to your unique business needs? The GoFormz Template Editor makes customizing your digital forms easier than ever. In the Template Editor, you can:
Make form fields required (or dynamically required based on form selections and input data)
Instantly populate fields with data, like the date, time, locations, employee details, and more.
Customize drop-down menus with department names, locations, incident types, and more.
Add design elements to your form template, like your logo or additional fields.
…and so much more! Already have your own form? You can rapidly digitize existing Incident Reports (and retain their exact formatting) in our AI-powered Template Editor.
Popular use cases for the Incident Report
Construction: On busy job sites, safety incidents can happen in the blink of an eye. With a digital incident report form, teams can quickly document injuries, near misses, or property damage (even offline) and instantly share reports with supervisors and safety managers. This ensures faster incident response times and more accurate records, helping keep crews safe and projects on track.
Energy: Energy teams face strict compliance requirements when it comes to safety and equipment failures. A mobile-friendly incident report form makes it easy for field crews to capture incident details, photos, and GPS locations right from the worksite. This real-time reporting helps reduce downtime, protect workers, and ensure regulatory requirements are met without delay.
Field Service: When technicians work across multiple sites, recording customer or equipment incidents can be challenging. With a digital incident form, teams can log issues (like damaged property or safety hazards) directly from their mobile devices. These instant reports create clear communication between field teams and the office, streamlining resolution and improving customer trust.
Manufacturing: On the production floor, accidents and equipment malfunctions must be documented promptly and accurately. Using an incident report form on a tablet or mobile device allows employees to capture detailed notes, photos, and time stamps the moment something happens. This ensures managers can take immediate action while also maintaining a reliable record for compliance and continuous improvement.
Healthcare: In a small healthcare setting, documenting patient incidents is critical for both care quality and compliance. A mobile incident report form enables staff to quickly capture what happened (whether it’s a slip, fall, or medication error) with the option to include photos or notes. Instant digital records help streamline follow-up care, reduce liability, and keep patient safety at the forefront.
Ready to digitize your incident reporting? Sign up for a free trial and get our free Incident Report template instantly loaded in your account.
