Improve your organization’s communication barriers with these collaboration tools

Collaboration between departments can be a challenge if your organization is not equipped with the necessary tools to be successful. Workflow automation tools such as digital form software and project management tools empower your team to work together. When it comes to team communication, your organization needs digital form software with collaboration features that are easy to use and adaptable. 

Previously, in-person teams would often fill out paper forms and hand them to an individual during or after a meeting. Now, with more remote teams relying on video conferencing tools as their main form of communication, there needs to be a simple and efficient way to share forms. 

With online forms, you can create custom forms that look and feel exactly like your existing PDF file. This ensures a smooth transition for employees to start adopting mobile forms into their daily work operations. 

Learn below about the ways that moving to digital forms can improve your daily collaboration between departments:

Automate workflows

The manual and messy processing of paper documents between teammates can result in errors in data collection. Online collaboration tools like GoFormz digital forms ensure that no matter where your team is located, they have the ability to fill out and submit forms. Once submitted, you can set up Automated Workflows to route completed forms to the correct team member, store them in shared folders in Box or Google Drive, or other internal systems. 

Let’s use the Timesheet as an example. With GoFormz, employees can track their hours on phones, tablets, and the web. Digital time tracking is an easy way for managers to be alerted of the time allocated for a project, in real-time. Automated Workflows within GoFormz can automatically route completed timesheets to supervisors for approval. This cuts down on administrative burdens and delays due to processing. 

User permissions

At times, you may require certain forms to be viewed and completed by a specific team member. Although, you may not want the entire organization to have access to this form. With Groups, you can create specific responsibilities for users that frequently use similar forms. And, can dictate a user’s allowed activity, determined at the Group level. This feature improves your security within departments and ensures that administrators have the capability to manage user permissions of the GoFormz account. You can set up your Group and the responsibilities to mirror your organizational hierarchy for clear visibility for your supervisors and employees. 

Increased visibility

Sometimes, when teams grow and managers are responsible for higher headcount, visibility into productivity and completed work can diminish. For most teams, it is difficult to truly gauge an employee’s daily tasks without documentation. With GoFormz mobile app’s intuitive interface, employees can easily track their daily tasks via checklists. Managers can build comprehensive checklists that include dynamic fields to gain insight into the project’s current status.

For example, you can add an Image field to your checklist for employees to upload specific documentation of completed tasks. Learn more about Image fields here.>

Collect forms from third-party users

Your team may need to collect forms from users outside of their GoFormz account. Luckily, with GoFormz Public Forms, you can create professional and easy-to-use forms to share with external stakeholders. You can even pre-fill your forms with data for others to review, edit, and then complete. Internally, this is extremely useful for teams where you may need a supervisor to sign off on a form. With Conditional Logic, you can create ‘if/then’ instructions on your form. For example, if a user selects a certain Checkbox then you can make it Required.

Learn more about Conditional Logic>

Streamline Communication

Receiving feedback from employees and customers can give you insight into operational inefficiencies. From video calling to project management software, there are a variety of communication tools that teams utilize to improve collaboration between teams. Digital forms are another solution to solving communication problems within your company. Because mobile forms can be submitted from anywhere, your team no longer has to wait to return to an office to turn in forms. Information around project delays can be notated in real-time and quickly communicated to internal and external stakeholders. With real-time data collection, you can make business decisions and assign tasks to employees quickly and efficiently. 

With digital forms, you can completely transform your collaboration between departments and teammates. Be sure to check out our Quick Start Guide to jumpstart building your forms and templates. Features include: instructional videos, ProTips, and even our Starter Form Gallery. You can try GoFormz for free for 14 days, no credit card required.