How Much Can GoFormz Save You in Printing Costs?

Printing costs are draining your business, whether you know it or not

Paper, toner, printer repairs, you name it – printing is expensive. And that’s before adding in special features your company may need. Do you need a basic single-function printer? Or do you need a specialized photo printer? How about printing on the go with wi-fi capabilities? These additions can widely vary your already expensive printing costs.

Fortunately, we live in the digital age, and that means saying goodbye to outdated paper processes. Businesses can reduce their printing expenses significantly by turning their paper forms into digital forms! In this blog, we’ll explore what’s actually included in printing costs and how GoFormz can save your budget.

The Costs of Printing

Printing costs your business hundreds, possibly thousands, of dollars every year that you might not even notice! According to Gartner, nearly 90% of companies don’t track their printing costs. Why is this a problem? Well, Gartner estimates that the average company spends 1-3% of its annual revenue on printing costs. For a business with $1 million in revenue, that’s between $100,000-$300,000 per year on printing costs alone. Between supplies, energy usage, and maintenance, these costs can sneak up on any business of any size.

Hard Costs

Printing hard costs include equipment, supplies, and service. These are typically the only costs businesses consider when it comes to printing.

Equipment

The most tangible printing cost is the printer itself! This is simply the cost of the equipment, whether you purchased, leased, or signed a contract. 

Printer Paper & Supplies

This includes toner, paper, staples, and more. These costs can add up even if you’re comparing your purchasing options.

Service & Maintenance

Unfortunately, printers don’t last forever. Older print devices can cause numerous problems, and the costs of maintaining and repairing them can stack up quickly.

Soft Costs

These are the most overlooked costs for many businesses, but they’re still very important.

Staff Burden Rate

Whether your staff is clearing a paper jam or reconnecting the printer to wi-fi, you’re losing time and money. Your employees spend valuable time keeping your printers up and running anytime there’s an issue. This burden rate can pile up very quickly.

Printer Life Cycle

The more you use your printer, the more your printer wears down. Though all printers eventually age out, it will age out even faster if used poorly. Also, printers are constantly upgraded to a newer model, decreasing the value of your equipment.

How GoFormz Can Help

GoFormz is a digital forms solution that allows you to create, fill out, and store forms electronically! By digitizing your paperwork, you can significantly reduce the need for printing and paper supplies. Your GoFormz digital forms can be tailored to your specific needs and accessed from any device, at any time!

Whether you use our digital sign-in sheet or digital expense reports, you can achieve huge savings with GoFormz:

1. Reduce Printing Costs

By reducing the need for paper forms, you can minimize your printing costs by a big margin. This can include your expenses on paper, toner, maintenance, and more. With GoFormz, you can digitize your paperwork and see the savings for yourself. Simply create a digital form from scratch or upload a PDF or JPG of your form in GoFormz. We also offer free templates, like our invoice form, to help you get started.

2. Eliminate Paper Waste

With digital forms, there’s no need for physical copies! Create electronic templates that can be completed time and time again. For example, our timesheet templates allow you to submit and approve timesheets from any smartphone, tablet, or computer.

3. Save Time

Paper forms are often lost, misplaced, or filled out incorrectly. However, digital forms are less prone to errors, saving you time and copying costs. With GoFormz, you can set up your forms to capture all necessary information and be automatically emailed to the correct person.

See the Savings for Yourself

Our mission is simple: to make your lives easier one form at a time. Try GoFormz today to create digital forms and reduce your printing costs.

Ready to jumpstart your digital transformation? See how much you can save with GoFormz!