Take your employee evaluation process to the next level with these digital form features

A formal employee review process is designed to help managers and employees identify areas of improvement, provide constructive feedback, and assess the employee’s overall job performance. Completing paper evaluation forms can be a laborious and time-consuming process and the manual storage and delivery can cause delays and administrative burdens. Going paperless with GoFormz’s digital forms, you can build dynamic forms with no coding experience needed!

In order to make informed employment decisions like raises, layoffs, and promotions, it is important that your online form builder has the right features to collect comprehensive data. 

By creating a detailed employee performance review process, your team will feel confident in setting quantifiable goals and standards. Determining goals can help employee engagement and improve their performance of the job duties. The review process also helps improve communication between managers and employees and identifies professional strengths and weaknesses. Not only does the review process provide an opportunity for constructive criticism, but, it allows managers to recognize and reward high-performing employees and gain insight into their job satisfaction. 

The employee evaluation form is a critical part of ensuring that your review process runs seamlessly and managers are able to focus on professional development and less on the mechanics of completing a form.

Read below about the five most important features needed to build an effective employee evaluation template:

Drag-and-Drop

To save time and money, finding a form builder that requires no coding experience is key. With GoFormz’s Drag-and-Drop feature, even the least technologically savvy employees can build dynamic custom forms. You can create a form completely from scratch, or, upload your existing evaluation form PDF or JPG! Simply drag-and-drop your existing fields from your PDF onto your GoFormz employee evaluation form template. This feature helps maintain the look and feel of your existing paper document, allowing employees to work within a form that they are familiar with.  

Learn more about the advantages of using a no code form builder > 

Form Sharing

Being able to seamlessly share your evaluation forms outside of your GoFormz users will streamline your review process, cut down on administrative costs, and eliminate the need to provide login credentials to all employees to complete forms. With GoFormz’s Public Forms feature, your employees can fill out their performance evaluation without logging into a GoFormz account!  Single-Use links can only be filled out once and are shared directly with the recipient via email or text message. This is ideal for employee evaluations when you need to gather information from one specific person. You can easily share these forms with pre-filled data such as Job Title, Department, and Salary based on your internal Data Sources. And, you have full control over what fields can be modified by employees. This eliminates incorrect form fields and speeds up the employee performance evaluation process. 

Read here about the other ways that users are leveraging the Public Forms feature for their business operations > 

Likert Scales

Likert Scales allow you to easily customize evaluation metrics to best categorize specific parts of the review process. With custom Likert Scales, you can create a uniform grading system to better track performance across all departments and employees. Under the Checkbox Groups, you can configure and customize the Likert Scale measurements and determine how many selections can be made or if a response is Required. This ensures that employees and managers are not missing critical fields for the review process. 

Automatic Form Routing

With the review process, multiple parties are involved and need to view the employee performance evaluation form. Because of this, you need a way to automatically share completed forms with the necessary stakeholder. For example, once the employee has completed the form, it needs to then be reviewed by their manager. From there, the form will then be signed off by Human Resources and then lastly, stored securely. With Automated Form Routing, completed forms can be sent via email to the necessary parties. This process eliminates the manual process of physically handing forms to employees which can lead to lost documents. 

Signature

After an evaluation is complete, typically, it is required that employees and managers sign off on the review. This guarantees that employees are fully aware of the outcome of their performance review and creates accountability for both parties. Electronic Signatures fields within GoFormz empowers your team to sign off evaluations from anywhere. Easily accessible on your computer or mobile device, GoFormz’s Signatures make the final step of the evaluation process seamless. Creating a Signature box is easy! Simply, drag-and-drop the Signature field from under the Template Fields into your Template. You can even make the Signature Required under the Properties panel. 

With these features, you can build a robust evaluation form fit for your business needs. Check out our Starter Form: The Digital Employee Evaluation Form Template to get started.