Top Digital Forms for Communicating Construction Information Flow
Remove communication barriers and level-up workflow processes with these construction digital forms
Construction workflows vary from project to project – the larger the project, the greater the amount of people involved. With communication playing an integral role throughout the course of construction, paper forms can act as an obstacle, resulting in lack of visibility to real-time information, decreased work productivity, and missing data.
With digital and mobile forms, communication has never been easier. Thousands of construction companies have made the switch from paper to digital forms to improve upon field-to-office communication, the collaboration between third parties and stakeholders, and elevate workflow automation.
Interested in learning more about how construction companies are optimizing their operations and increasing efficiency in the workplace? Check out these five digital forms that are used frequently by our various construction clients:
T&M Tickets
Information presented on T&M tickets generally includes material, labor, and equipment used in the field, as well as signatures to sign off on each form. By digitizing this workflow, you can quickly document out-of-scope work the second it’s requested in the field by collecting Signatures on mobile devices in the field or request remote Signatures, increase field-to-office visibility with Template Events that trigger automatic status updates on the form, and integrate with platforms like Procore or Autodesk to keep workflows and data connected throughout each stage of construction.
Daily Log Forms
Within construction projects, there are many construction professionals that need to remain informed with daily operations taking place on-site, however, not all personnel are able to visit sites on a day-to-day basis. Daily log forms allow project managers, project administrators, owners, investors, and project stakeholders access to daily job site information without actually having to step foot on site. Information that’s found on these forms is performed work, any delays, safety incidents, used equipment, visitors, and any other relevant details that occurred during the day. With the ability to integrate with Procore, you can seamlessly pass data from GoFormz mobile forms to Procore projects to increase communication efficiency between field and office personnel.
RFI’s
A crucial component to the communication process in construction is when an RFI is needed. Requests for Information (RFI’s) are used to clarify any uncertainties from a document generally provided by the owner of that document. Generally speaking, the approval process of RFI’s takes place over email chains which creates a lack of visibility and can sometimes lead to missing information. By digitizing RFI forms, streamline the communication process and seamlessly capture all data in a centralized database through our Automated Workflow process.
Owner Change Orders
It’s rare for change orders not to occur during the course of construction and it’s unfeasible to predict every challenge prior to construction but it is possible to establish a seamless flow of communication when problems/changes occur. A change order consists of a change request overview (description of changes needed, reasons for the change, specifications, any supporting documentation, and any additional information that would be beneficial for the owner), an updated quote to the contract, schedule update, and signatures to finalize the document. Using an Automated Workflow, digital forms can be transferred between collaborators, and copies of completed forms can be instantly shared with team members, owners, and subcontractors. Set up Signature fields with Conditional Logic and utilize the Image and Sketch fields to illustrate where a change is required to visually improve the change order request process.
Material Take-Off Sheets
In the early onsets of construction, material takeoffs are required to estimate the number of materials required to build a project along with their associated costs. Through Data Sources, you can auto-populate fields in forms based on the value of another field. For example, if you choose a certain CSI division from the Database property, then it will automatically populate all the fields that are required to complete the take-off. The same concept can apply to running Automatic Calculations or securing unit costs for certain materials.
Ready to enhance your communication workflow and improve data collection amongst your teams? Request a demo today to see how you can remove communication barriers and increase efficiency in the workplace or download our ‘7 Common Use Cases’ eBook to learn more.
