Going paperless by leveraging digital forms is easy and has a significant, positive impact on the environment

GoFormz has a vision for a paperless future, and we are consistently working towards that mission to improve the workplace and the planet for all. Paper forms produce a variety of issues across an operation – from extensive filing demands to inaccurate or incomplete data. By digitizing your paper documents, physical papers are now transformed into digital files, reducing paper waste, simplifying data collection and retrieval, and streamlining processes from end to end.

GoFormz offers a robust sustainable business tool that eliminates paper entirely through digital data capture – all while streamlining user adoption and simplifying ease of setup. Since GoFormz holds multiple patents on its digitization technology, including a method that preserves the look and feel of your original paper forms, it’s easier than ever before to get started!

Digitizing paper forms is easy but understanding the environmental impact the GoFormz platform makes is crucial – here are four key takeaways:

Reduce reliance on paper resources

The impact of paper on our environment is immense. To paint a picture, here are some calculations to illustrate how GoFormz is driving sustainability efforts with our customers:

10 liters of water = 1 sheet of paper

1 tree = 8,333 sheets of paper

10 x 8,333 = 83,330 liters of water

83,330 liters of water/3.78541(1 gallon) 

1 tree = 22,013.47(gallons) 

GoFormz saved 18,035 trees 

22,013.47(gallons of water per tree) x 18,035(trees) =397,012,931

GoFormz saved 397,012,931 gallons of water used to produce 18,035 trees worth of paper 

397,012,931 gallons of water = 601.5 Olympic swimming pools

To simply put it, by digitizing your daily processes and eliminating paper usage from your day-to-day workflows, your business can reduce its environmental impact while modernizing its documentation.

Instant access to submitted forms eliminates wasteful form delivery needs, like fuel

Rather than scanning documents to fax over or physically driving a form to its desired location, leverage Automated Workflows to automatically route collected information to other people and platforms in real-time. Once completed, your digital forms can be instantly emailed to customers as PDFs, transferred to colleagues, uploaded to your connected business applications, Tagged for record-keeping, and so much more! As one of the most powerful features GoFormz offers, the benefits are endless – from reducing fuel usage to streamlining tedious daily tasks.

Reduce the need to reprint by enforcing Logic in your digital forms

Too many times there are errors created when completing paper documents that result in the need to reprint and resubmit forms. With digital forms, form creators can prevent human error by enforcing data capture rules through Calculations and Conditional Logic. Forms can either auto-populate customer information, be made Required, remain Hidden, or become Visible depending on a user's data entry, and much more! These features greatly reduce human error while also automating and enhancing business operations. 

Better data insight allows customers to make greener choices

With improved data-set integrity, businesses are able to make precise, informed decisions – allowing for the identification of greener, environmentally-friendly choices. A current GoFormz client, Strategic Sanitation Services, leverages GoFormz for real-time insights – granting them access to reports to develop and test operational assumptions. 

“We had a theory that it would be cost-effective for us to divert the appliances and other metals that we picked up to a metals recycling facility. “I went back and ran a report of a year’s worth of GoFormz data for the large items that we picked up and was able to very quickly determine that it was worth it for us to divert [those items] based on real data from the past year” explained Kenneth Reyes, Director of Marketing and Systems. This decision allowed Strategic Sanitation Services to divert thousands of pounds of metal to a recycling facility and offset some landfill fees through the sale of the metals.

Leveraging sustainable business tools to eliminate paper, elevate workflows, and enhance data capture greatly improves business operations while driving organizations to go green! To learn more about the various benefits of going paperless within your business models, check out this blog that illustrates the understanding of the environmental impact of paper or how reducing paperwork curtails waste.