5 Digital Logs for Food Services

Digitally transform your food services daily operations with digital forms and powerful integrated features

Digital forms are powerful assets for the food and beverage industry. When relying on paper forms or PDFs, simple miscommunication results in misplaced or lost forms, delivery delays, and human error, which concludes with costly consequences. For example, capturing the wrong temperature data could result in food contamination or mistaken product loss that can damage your business operations from a client or consumer standpoint.

By digitizing your paper forms, your business can eliminate opportunities for human error and miscommunication, while expediting daily log data capture, form completions across collaborating companies and teams, and improving completion and order processes. Leveraging features like Automatic Calculations and Databases can easily and instantly auto-populate fields, improving accuracy while reducing time and energy spent on form completion. 

Interested in transforming your daily operations and accelerating form completion and order fulfillment processes? Check out these five digital forms that modernize and optimize business processes for the food service industry:

Fridge/Freezer Temperature Log
Temperature record forms are increasingly crucial for ensuring certain food groups are preserved properly, so the consumer has an overall good experience with the product. By utilizing digital form capabilities, data collection can be evaluated in real-time, resulting in a reduction in expired food, loss of products, and no room for human error. For example, if an employee were to begin filling out the form, they would start off by using the Date Time fields to accurately record the date and time of inspection. By using Conditional Logic, if the temperature was recorded as too warm, the field would turn red, requiring an adjustment to the temperature. The employee would then be Required to add notes to the section with Signatures prior to completion to ensure the document is thorough - reducing communication efforts.

Food Service Quality Assurance Checklist
Within the food service industry, daily quality assurance checks are imperative to ensure food quality remains constant. Digital forms create a seamless, centralized flow of clear and effective communication, resulting in real-time quality assurance data checks, instant alerts for missing information, and simplified approval processes. By digitizing the food service quality assurance checklist, Drop Down menus can be utilized on a daily basis to answer “Y/N” boxes. Depending on the answer of the Drop Down menu, with Conditional Formatting, the user can be Required to fill out additional fields that auto-populate, resulting in a thorough completion of the form. Additionally, once the form has all the necessary Signatures, upon completion the form can be automatically routed in real-time through our Automated Workflow. This feature enhances communication and reduces production losses and wasted administrative resources.

Purchase Order Form
A successful purchase order form clearly documents the product requested but also helps ensure the order remains in line with the price and quantity specified. Simplify purchase order forms and reduce human errors by utilizing Automatic Calculations to instantly and accurately calculate product price totals without having to manually calculate order totals. Integrate Datasource tables to auto-fill fields with information like unit costs or descriptions when a product number is added to a form, resulting in an increase in productivity and efficiency. Additionally, leverage Table fields to thoroughly outline product details, quantities, costs, and more by optimizing with simple logic to streamline data entry and improve accuracy.

Invoice Form 
Capturing invoices has never been easier with GoFormz. By utilizing our Starter Templates, digital invoices can be shared with customers instantaneously through Automated Workflows and Integrated Platforms - expediting payments, improving accuracy, and elevating client communications. Organize invoice line items with custom Table fields within your invoice templates and simplify invoices with Automatic Calculations and logic to guarantee data capture.

Manager’s Log
On various occasions, restaurants encounter changes to staffing rotations, menu updates, new policies and procedures, as well as last-minute time-off requests, all while team members are away from the restaurant. In order to maintain a smooth-running restaurant, you can drastically enhance communication, accountability, and reduce stress with a digital restaurant manager log. By digitizing the manager’s log, employees can stay up-to-date with recent changes in real-time from anywhere, anytime. Through Automated Workflows, alerts and notifications can be sent to employees, resulting in an increase in improved employee communication and increased transparency.

With the ability to customize digital forms, create a log that benefits your restaurant and business operations. To learn more about how digitizing digital forms benefits the food service industry, check out how a McDonald’s franchisee improved service reviews and accuracy across various locations with digital forms or read 4 Forms to Elevate Food Safety and Compliance.