How a Petroleum Company Saves $37K Annually with GoFormz
Digital forms can lead to transformative time and budget savings
Paperwork is a common frustration shared by field teams from every industry. From medical sales reps to wind turbine repair crews, paper forms, binders, and other physical documentation demands act as a cumbersome burden – often resulting in missing forms, incorrect data, and costly delays.
Integrated Petroleum Services (IPS), an Australian fuel services company, battled similar obstacles when using paper forms to collect field data. Before beginning their day, IPS teams needed to complete vast amounts of paperwork… often ten to twelve pages! This resulted in frustrating delays before the workday had even begun. Adding to these frustrations, back-office IPS teams were often required to wait until the end of the workweek for field team forms to be delivered to the office, delaying form processing and client communications.
Acknowledging they would require a digital, flexible platform to meet their needs, IPS bypassed many PDF writers and forms solutions, due to the rigid nature of their platforms, before discovering GoFormz.
“Once I got ahold of [GoFormz] I became a bit addicted to uploading every form I had. When I first started, I thought to myself, there must be a catch… but it never happened.”
With GoFormz, IPS began rapidly digitizing their forms, pleased with the simplicity of their new solution. “Now it takes me about ten minutes, and I’ve got a fully digitized new template, ready to go,” explained Chris McLean, a managing director and co-founder of IPS.
Not only did GoFormz allow for the efficient digitization of the IPS forms collection, but it also streamlined digital adoption for teams in the field. Because your GoFormz mobile forms can look exactly like your original paper forms, even the most tech-averse team members can quickly adopt their new digital forms. Although IPS field teams were at first wary of mobile forms, working within a familiar interface allowed them to quickly adapt to their new process and enjoy the many benefits of a digital solution.
No longer burdened by numerous, lengthy paper forms, IPS teams can now easily complete their forms onsite. With more efficiently completed forms, IPS back-office personnel no longer faced daunting delays in form delivery – expediting form, field data processing, and customer communication. With GoFormz, PDF copies of completed forms can even be instantly routed to customers.
By decreasing their printing needs from $700 a month to $1,400 a year, in addition to reducing admin staffing demands by $30,000 a year, Integrated Petroleum Services Saves $37,000 a year with GoFormz.
“I can definitively say that in the first year GoFormz saved me $37,000.”
IPS’ mobile form benefits every team can leverage:
Real-time field to office communication
Eliminated need for onsite paper forms
Rapid form processing reduces admin demands
Decreased printing, documentation, and record-keeping expenses
To learn more about how customers are achieving incredible savings with GoFormz, check out how Petrol Services Australia uses mobile forms to save over $350,000 a year.
