ProTip: Leverage This Form Sharing Feature to Simplify HR Documentation
Easily create and share digital forms with new hires and current employees
Human resources departments often manage a company’s employees, new hire onboarding, recruiting, training, and all other related documentation. The tasks performed within this department range from arranging company benefits to hiring and onboarding employees - all requiring signed documents and creating paper pile-ups. By digitizing these tasks, HR professionals can increase efficiency, eliminate stress, streamline workflows, and have instant access to data in real-time.
Oftentimes, this is accomplished through online form sharing. The GoFormz Public Forms feature enables GoFormz users to share links to their online forms with individuals outside of their account, allowing them to input data, like signatures – simplifying offer letter distribution, new hire training packet distribution, and more.
Once online forms are completed, they are easily accessible to relevant personnel in real-time, expediting new hire onboarding and increasing efficiency for HR professionals. Access to data in real-time not only saves time for HR departments but also simplifies performed tasks like training and development, employee data privacy, legal compliance, and more. Additionally, copies of completed documents can be automatically routed to corresponding departments and connected business applications through Automated Workflows, reducing the need to hunt down department heads, rekey information from paper forms, and eliminate communication barriers.
Use Case Example: Offer Letters
When it’s time to hire a new employee, the hiring manager completes an onboarding form that provides the HR professional all the required information to complete an offer letter. The offer letter is sent out to a new hire using the Public Form feature, allowing them access to complete the form within the GoFormz platform. Once the offer is signed and accepted, a copy of the completed form can be automatically shared to relevant contacts and departments through an Automated Workflow. This functionality saves immense time and effort for HR professionals by not having to chase down hiring managers for additional information as well as eliminating opportunities for miscommunication.
Use Case Example: COVID-19 documents
Every company is different and offers different policies for how they are handling COVID-19 protocols today, but all have one thing in common - acknowledgment from employees. With GoFormz, this can be done online, in remote locations, so new employees can complete this documentation prior to their first day. The Public Form link can be sent to new employees to fill out, sign, and complete. Upon completion, HR professionals can check to see who has completed their COVID-19 policy acknowledgment forms and vaccination attestation forms in the GoFormz dashboard by setting a naming convention to automatically separate documents by employee names - allowing for a more organized collection of data.
To learn more about leveraging Public Forms with GoFormz, check out these three ways GoFormz users are leveraging form sharing, or learn how digital forms can streamline new hire onboarding for HR professionals.
