5 Ways Digital Forms Can Streamline New Hire Onboarding
Streamline new hire onboarding processes with digital and online forms
New hires have come to expect a streamlined onboarding process. The old ways of filling out form after form in person have given way to the new and improved efficiency, speed, and convenience of digital forms and online applications. With digital forms, you can easily collect necessary new hire information and store digital data instantaneously for easy-to-reference information.
Make sure your new hire onboarding process is efficient and convenient for your HR professionals and new employees by reviewing these five ways digital forms can streamline your business processes:
Fill out and complete forms anywhere, anytime
No matter your location, forms can be accessed, filled out, and completed in remote locations - even while offline. The ability to fill out new hire paperwork and submit completed forms from anywhere expedites the onboarding process, as new hires no longer need to wait until their first day to submit paperwork – digital forms can be submitted from anywhere, anytime.
Through the Public Forms feature, HR professionals can send a link to new hire employees that provide them access to their new hire orientation packets. Upon receiving the link, the new hire can fill this packet out and submit it, resulting in improved communication and increased efficiency.
Access to information instantaneously
Immediate access to submitted new hire paperwork like I-9’s, W-4’s, insurance documents, training and more, allows for faster processing and onboarding. For example, the GoFormz platform offers a robust API and developer tool for seamless integrations as well as ready-to-use integrations with applications like Box, Salesforce, Google Suite, and more. This functionality means hiring paperwork, training, and orientation can be completed and processed faster, putting new hires to work quicker.
After forms are completed, through Automated Workflows forms can be automatically routed to all necessary professionals to access in real-time, eliminating inefficiency in the workplace and expediting the onboarding process.
Electronic Signatures
When providing new hires with their offer letters, utilize electronic signature fields and make Signatures Required for accurate data capture. Take your data capture one step further by instantly populating Timestamps when a Signature is added.
Dynamic Field Properties
Dynamic Field Properties modify and manipulate the look of form fields in response to changing field values. These dynamic features empower creators to capture thorough data by making fields Required, Visible/Hidden, or even change color, based on data entered into corresponding fields. For example, if a new hire were to fill out everything in a form, but forget to add their Signature before trying to submit their form, an error message would pop up, directing the user to complete the missing data.
Auto-populate form fields
Leverage Data Sources to auto-populate fields based on the value of another field to help improve the accuracy of information entered by new hires. For example, when being brought on to a team from a remote location, a new employee might not know the contact information of their manager. By utilizing Drop Down menus, the Data Source will pull the information from a Database and instantly populate the corresponding values into their perspective fields - reducing opportunities for human error while also expediting the onboarding process.
Interested in learning more about how GoFormz can digitally transform your onboarding process? Check out how mobile forms can simplify new hire training or read our case study from Prestage Farms and how they utilized GoFormz to enhance their level of job applicants.
