What's the Best Form Builder for Your Business? 8 Options Compared
What’s the Best Form Builder for Your Business?
If you’re asking yourself this question, you’re not alone. Whether you’re managing a small business, a field service crew, or a growing startup, the right form builder can save time, streamline workflows, and reduce costly manual errors. But with so many online form builder options on the market, how do you know which is best?
This article compares eight top-rated form builder tools for 2025 with different strengths, from drag-and-drop simplicity to robust integrations and mobile form builder functionality.
What to Look For in a Form Builder
Choosing the right form builder depends on your specific needs. Here are a few key factors to consider:
Ease of Use
Look for online form builder tools with a drag-and-drop interface, pre-built templates, and a clear user experience — especially if you’re a non-technical user.
Integration Capabilities
The best form builders connect easily with your existing tools. Think CRMs like Salesforce, payment platforms like Stripe, or workflow automators like Zapier.
Mobile Accessibility & Offline Functionality
Not all form builders are created equal when it comes to mobile performance. A mobile form builder with offline capabilities is critical if your team works in the field or without reliable internet.
Industry-Specific Templates & Features
Some platforms cater to specific industries with custom templates, compliance features, or advanced reporting tools.
Security & Compliance
Ensure your form builder offers encryption, secure submissions, and compliance with regulations like HIPAA, GDPR, or OSHA (depending on your industry).
Top 8 Form Builders Compared (2025)
Below, we break down eight of the best form builder tools to help you make the right choice.
1. GoFormz - Best Form Builder for Workflow Automation
Key Features:
Offline form completion and real-time sync
Integration with Salesforce, Procore, Acumatica, Google Drive, Box, and more
Industry-specific templates (construction, healthcare, field service)
Pre-filled fields, conditional logic, and database customization
Unique data capture, like GPS points, barcode scanning, and image annotations
GoFormz stands out as a form builder for teams that need reliable offline access and powerful integrations. Its real-time data sync and form automation capabilities are ideal for industries with field service teams or remote operations.
2. Jotform - Best for Ready-to-Use Templates
Key Features:
Over 10,000 templates
Drag-and-drop builder
HIPAA-compliant options
Widgets and integrations with Google Drive, PayPal, and more
Jotform is known for its user-friendly interface and massive template library. It is great for small teams and individual professionals who need flexibility in an online form builder.
3. WPForms - Best for WordPress Users
Key Features:
Seamless WordPress integration
Pre-built form templates
Entry management within the WP dashboard
If you’re already using WordPress, WPForms is an easy choice. It’s built specifically for WP users and makes embedding forms simple.
4. Gravity Forms - Best for Advanced WordPress Capabilities
Key Features:
Developer-friendly tools and add-ons
Conditional logic and workflow automation
Broad integration ecosystem
A power user’s form builder. Gravity Forms is ideal for WordPress pros who want complete control and extensibility.
5. Typeform - Best for Conversational Form Design
Key Features:
One-question-at-a-time layout
Excellent UX for surveys and lead generation
Integrates with Slack, HubSpot, and Airtable
Typeform is excellent for businesses prioritizing user experience and engaging audiences with sleek, interactive forms.
6. Zoho Forms - Best for Integrated Business Tools
Key Features:
Seamless integration with Zoho CRM, Zoho Projects, and other Zoho apps
Drag-and-drop builder with customizable templates
Real-time analytics and approval workflows
Multi-language support and payment integrations
Zoho Forms is an excellent choice for businesses already using the Zoho suite or looking for an all-in-one business platform. As an online form builder, it offers powerful features combined with native integration into a wide range of business tools — ideal for small to midsize organizations aiming for scalability without complexity.
7. Cognito Forms - Best Free Tier with Powerful Features
Key Features:
Conditional logic
Multi-page forms
Data encryption and payment options
Cognito offers many powerful features even on its free plan, making it an excellent online form builder for startups or nonprofits.
8. Google Forms - Best for Simplicity and Collaboration
Key Features:
Integrated with Google Workspace
Easy collaboration
Basic analytics and sharing tools
For internal use and simple surveys, Google Forms is the quick, free form builder that just works.
Which Form Builder Is Best for You?
Choose GoFormz if your team is mobile, offline, or workflow-heavy.
Choose Typeform if engagement and sleek design are a priority.
Choose WPForms or Gravity Forms if you live in WordPress.
Choose Zoho Forms if you want seamless integration across your Zoho tech stack.
Choose Cognito Forms or Google Forms for free, simple solutions.
Choosing the Right Form Builder in 2025
The “best” form builder depends on your unique goals. Think about where and how your team works, what tools you already use, and how much customization or automation you need from your online form builder. Additionally, if your team is siloed or looking to expand to enterprise scale, work with a form builder platform that can support your growing demands in the future.
About GoFormz
GoFormz is a leading digital forms platform trusted by teams in construction, manufacturing, healthcare, field service, and more. With powerful integrations, mobile-first design, and offline capabilities, GoFormz empowers businesses to digitize their paperwork, automate even the most complex workflows, and operate more efficiently from anywhere.
To learn more about the GoFormz platform, take a tour, or request a personalized demo here.
