5 Essential Digital Forms for Crane Servicing
Crane servicing requires regular, thorough inspection and documentation to keep job site workers safe and compliant.
With paper forms, completing inspections is made difficult by inclement weather, extreme heights, lost or damaged forms, and manual form delivery demands. Adding to these frustrations, paper forms and static PDFs make it impossible to collect any necessary visual inspection data, like images, sketches, or maps, limiting visibility into job site activities and equipment hazards.
Digital forms and data capture provide a fantastic alternative to traditional crane servicing documentation. With GoFormz, your digital crane servicing forms can look exactly like your existing paper forms, making it easy to onboard new users and maintain necessary formatting (perfect when working with government entities).
These digital forms can be completed directly from mobile devices, like phones and tablets, or online from a computer. GoFormz mobile forms are even fully functional offline, simplifying work in remote areas, while reducing productivity disruptions. Leveraging digital crane servicing forms, your teams can seamlessly input new data types, like Images, Sketches, GPS, Maps, and Barcode Scanning data – improving operational visibility, communication, and inspections.
Once submitted, your digital crane servicing forms are immediately available to the back-office for review and processing, and can even be automatically routed to supervisors, clients, and colleagues. You can even schedule regular reports across your digital crane servicing forms and data, which can be automatically delivered to your inbox or uploaded to connected systems (like Procore, BIM 360, Google Drive, Box, and more).
Customer use case
NQCranes, Australia’s largest independently owned overhead crane service business, needed to address their inefficient crane servicing form completion, collection, and processing. Forms were completed by hand in the field, requiring delivery, as well as the manual rekeying of data into other systems. With hundreds of forms completed by hand, daily, this process became problematic. By digitizing their crane servicing forms with GoFormz, forms can be completed more rapidly in the field and instantly routed to the correct team member – resulting in a 50% reduction of time spent completing field technician paperwork and a savings of 40+ administrative hours per week.
Digitizing your forms for use on phones and tablets is easy in our no-code, drag-and-drop form builder. Below we’ve outlined five essential digital forms for crane servicing, to help you get started:
Digital Crane Inspection Checklists
Due to daily wear and tear, crane equipment is often vulnerable to damage, risking your team’s safety and compliance. For this reason, OSHA requires that job site and equipment inspections occur regularly for crane operators and servicing personnel. Crane inspections require the operator to complete a visual inspection, testing warning devices, check the brakes, and note any hazards or deficiencies identified.
Leveraging digital forms, operators and inspectors can instantly generate crane inspection checklists, which can even be automatically populated with a user, job site, or business’ information when generated. Similarly, Drop Down menus can be used within inspection checklists, allowing users to select a menu item (like a job site name or department) and instantly populate corresponding fields with information. With visual fields, inspectors and operators can easily include images of noted hazards and annotate them with Sketch fields, to highlight important details. Your digital crane inspection forms can also host Conditional Logic, making it easy to guide data input, enforce data capture rules, and improve data completeness. For example, NQCranes uses form logic to grade inspections.
ProTip: Your form fields can be made Required, ensuring critical inspection details are input prior to form submission.
Service Tickets
Digital Service Tickets allow crane operators to rapidly enter project and equipment data, directly from their mobile device. With Barcode Scanning, users can leverage their device’s camera to scan an equipment barcode and instantly populate corresponding fields with relevant data (e.g. serial number, warehouse location, date of last inspection, etc.) – accelerating form completion and improving data accuracy.
When relying upon paper Service Tickets, they can be difficult to collect, process, rekey, and store. With digital Service Tickets, submitted tickets can be instantly accessed by the back-office, used to update databases and reports, and more.
Digital Incident Reports
When an accident happens, digital Incident Reports allow your team to instantly generate and rapidly complete the correct form, so they can focus on the matter at hand, rather than the paperwork. Using Image fields, it’s easy to capture incident details, like hazards onsite. Leveraging Data Sources, users can automatically populate project and employee details. With Automated Workflows, completed Incident Reports can be instantly routed to supervisors, HR, and back-office colleagues.
“When we created the mobile forms we built-in databases with automatic answers and color coding and the ability to complete a section of a form by just hitting a button.”
Digital Crane Preventive Maintenance Checklists
Preventative maintenance is an essential element when caring for equipment and machinery. Using digital Crane Preventative Maintenance Checklists, documenting the completion of preventative maintenance tasks is simple and efficient. Via Barcode Scanning, users can instantly populate the details and maintenance history of specific equipment. By including a diagram of equipment within your digital form, a Sketch field can be used to annotate areas that require repair.
Timesheets
With digital Timesheets, it’s easy to track your team’s hours, overtime hours, and payroll needs. With automated form routing, you can instantly send signed copies of timesheets to supervisors or payroll, ensuring completed forms are submitted to the correct recipient, as soon as they are approved. With Automatic Calculations, your form can instantly total hours worked, and even add overtime pay. These digital Timesheets can be completed anywhere, meaning you no longer need to wait for your staff to return from distant job sites to begin payroll processing.
To learn more about how crane servicing and manufacturing operations are leveraging digital forms and data capture, read the full NQCranes case study or our DESHAZO customer story.
