5 Fields to Include in Your Digital Bill of Materials Form

Leverage these powerful fields in your digital bill of material templates

For many manufacturers, an essential yet tedious task is completing a bill of materials. This critical document is a key component to the effectiveness of manufacturing and supply chain processes – providing a comprehensive list of materials, parts and/or components required to manufacture or repair a particular product. This document also contains information regarding unit costs, quantities, part descriptions, and much more! 

A document so critical shouldn’t be completed on rigid paper forms. Paper forms create various obstacles such as illegible handwriting, damaged forms, potential missing documentation, costly delays, and much more. By digitizing your digital bill of material forms, your original document can be replicated in the GoFormz platform, ensuring branding and formatting all remain the same for a simplified onboarding experience.

To shed some light on the benefits of digitizing your bill of materials form, here are a few powerful fields that will enhance your data collection, streamline your workflows, and elevate productivity.

Electronic Signatures
Ensure your bill of materials form is authorized by equipping your digitized document with electronic signature fields. With digital forms, your team can always guarantee forms are completed properly, as Signature fields can be made Required – eliminating the need to hunt down missing signatures and costly delays. This functionality can even be used in conjunction with Timestamps for further documentation of when a signature was captured.

For example, if a user tried to submit a digital bill of materials form without adding their Signature, they would receive a pop-up message informing them that the form is unable to be submitted until they authorize the document.

Automatic Calculations
Math can sometimes be challenging, especially when you’re looking at large spreadsheets of numbers. Automatic Calculations are meant to eliminate human error entirely and replace manual math with highly accurate totals faster. Rather than placing your database at risk due to miscalculations, protect the integrity of your data collection by ensuring only the most accurate information is submitted by leveraging digital forms.

For example, instant Calculations can be easily added to your form fields to automatically calculate totals of certain columns while also including taxes, discounts, and more. 

Database fields and Data Sources
Database fields pull data from stored information, otherwise known as Data Sources, within your GoFormz account or connected within GoFormz integrations. The data pulled from your Data Source can be used to auto-populate form fields based on a user’s data input. This functionality significantly speeds up the form completion process while also removing the burden of completing repetitive tasks. 

For example, if a user were to type in an item number, the description, supplier information, and any other relatable information pertained to that item would auto-populate.  

Automate reporting and insights
Data on paper forms means very little to your business. By digitizing your paper forms and uploading them into GoFormz platform, your operation can leverage the Reporting Tool to run numerous reports across your collection of data or schedule reports to run at regular intervals. These reports can include data from various Templates, allowing for a comprehensive analysis of your data collection and visibility into your daily operations.

For example, with the amount of information captured on a bill of material form, you can run a comprehensive report every day to maintain an up-to-date datasheet of parts utilized to build or manufacture a product. By leveraging this functionality, businesses can completely eliminate the tedious task of monthly inventory checks by creating a regular report to update inventory spreadsheets. 

Automated form routing
Once a form is completed and has met all the requirements to be submitted, forms can be instantly routed to colleagues, collaborating teammates, clients, supervisors, and more. This functionality significantly strengthens communication and streamlines workflows from end to end, resulting in greater efficiency and productivity.

To learn more about our powerful fields and features, read further on the in-depth description of the GoFormz mobile forms and data capture platform, or check out our Quickstart Guide to learn more about how to get started today!