Streamline Childcare Enrollment With Mobile Online Forms & Document Sharing

Learn how GoFormz can digitize your child care enrollment forms for instant access to documents and faster response times

By taking your child care enrollment paper forms digital, you can streamline operations, reach new clientele, and improve your overall data collection and processing. The GoFormz platform offers form sharing, also referred to as GoFormz’s Public Forms feature, which enables your team to easily access submitted forms from potential customers and respond accordingly. You can easily share a link via email, text, or on your website for families to access the form and share children’s information in real-time. Using an online form builder with features such as Conditional Logic, Tables, and Signatures allow your forms to be interactive and cut down on the completion time.

Interested in why child care facilities are using this feature? Learn more below!

Faster Response Time

Ensuring that enrollment forms are being filled out correctly and in a timely manner can be a tedious task for administrators. With paper forms, your team can be bogged down with a tremendous amount of paperwork. This leads to inefficient man-hours and can cause delays in enrollment processes. Fortunately, by switching to online form sharing, your team can send enrollment forms via email to parents/guardians for completion at home. With Signature fields, you can digitally capture signatures from anywhere! This avoids the timely process of parents/guardians coming into the facility and allows them the flexibility to fill it out from their mobile devices. Expediting the authorization process and onboarding of new children allows your staff to focus on more important tasks and eliminates administrative hours.

To learn more about why to utilize a signature box to your mobile forms, check out this blog post.

More Accurate Data

When tasking parents and guardians to fill out enrollment forms, it is important that all of the information is accurate. For example, child care centers need to ensure that they have the correct contact information in case of an emergency or record of food allergies. By creating Required fields within your form, you can guarantee that fields are not overlooked and the safety of your customers is the first priority. Also, this feature eliminates the administrative burden caused by incomplete forms.  Learn how to make a form field required in this ProTip.

Automate workflows

Once parents/guardians have filled out the necessary forms and authorized via Signature fields, your team can instantly access this information and prepare for the next steps in the onboarding process. What truly makes the process of switching to digital data collection worthwhile is the ability to streamline your workflows and create more efficient daily operations. Receiving the child’s information for enrollment in real-time allows for administrators to begin the onboarding process immediately. Once a parent or guardian submits this form, you can set up Workflows that eliminates manual data entry altogether. Form data can be automatically routed to a folder within your cloud storage for safe storage. Or, you can route to specific teammates and even integrate into apps like Google Drive or Salesforce. 

Child care centers are improving their onboarding process with GoFormz’s Public Forms feature. Each GoFormz account comes with 25 free Public Form submissions. Get started today with your free 14 day trial, no credit card required.