Streamline your field-to-office processes with digital forms and data capture

Collaborating with other teams can be difficult, especially when faced with significant distances between locations, remote work sites, and high volumes of project information. Relying on paper forms to deliver critical project data from the job site to the office further complicates your operation’s collaboration and productivity. Paper forms are easily damaged by inclement weather and transport, often delivered incomplete or late, and introduce opportunities for human error and inaccuracies.

So how can these challenges be remedied? Teams looking to streamline and optimize their field-to-office workflow can greatly benefit from digitizing their forms and data capture. Here are some of the ways mobile forms will digitally transform your field-to-office collaboration:

1. Remove IT dependencies
   Depending on IT to create and maintain tools to support your team’s field-to-office workflows requires a constant reliance on another team. With GoFormz, your operation can craft its digital workflows around your existing forms and use case, rather than needing to adapt your activities to a rigid software or IT limitations.

2. No manual delivery or time wasted
   Paper forms completed on the job site must be physically delivered, mailed, or faxed to the back-office for review and processing. Waiting for forms to be delivered wastes valuable time and limits business agility – leading to missed opportunities, customer-facing delays, and stale data. With digital forms, completed documents and input data are instantly available to the back-office for review and processing.

3. New data types accelerate data collection
   Mobile forms can host new data types, like Barcode Scanning data. With GoFormz, teams can use their device’s camera to scan a barcode and instantly populate corresponding fields with data, directly from your database. This significantly accelerates data input, reduces redundancies, and improves the accuracy of collected information.

4. Automate reporting and insights
   Data isolated to forms does very little for your business. With the GoFormz Reporting Tool, reports across your collection of data can be run ad hoc or scheduled to run at regular intervals. These reports can include incoming data and form metadata, allowing for a comprehensive analysis of your operation – leading to improved trend analysis, increased business agility, and a better understanding of your workflow’s opportunities and obstacles.

5. Automate record-keeping, database updates, and more
   Rather than waste time hand-processing and physically filing incoming forms, digital form record-keeping can be completely automated. With seamless integrations to your other business applications (like Salesforce, Google Drive, Box, Procore, Autodesk, and more) completed mobile forms can be instantly uploaded to corresponding project folders, and used to update connected databases. Your completed forms can also be Automatically Tagged with a user, customer, or project name, simplifying form recall.

To jumpstart your operation’s digital data capture, check out our ‘5 Phases of Digital Transformation’ white paper.