FAQ: What is a Public Form?
Share editable online forms with users outside of your account with our form sharing feature, Public Forms
What is a Public Form?
The Public Forms feature enables GoFormz users to easily share links to their online forms for people outside of their account to fill out and complete. This functionality makes it easy to share forms with clients, patients, students, and more, and receive submitted forms and information in real-time. Leveraging this feature to share fillable forms with external contributors drastically accelerates form completion times, reduces delays and human errors, and ultimately simplifies document collection.
How are Public Forms different from my other digital forms?
While your basic digital forms are only accessible to GoFormz users, Public Forms allow your GoFormz users to share fillable forms with anyone, even individuals outside of your GoFormz account!
How can I utilize form sharing?
This form sharing feature can be used in one of two ways: Single-Use or Multi-Use.
Single-use is how it sounds – forms that can be filled out once. This is ideal for any situation where you only need to collect information from one person. For example, you may require a Signature to have a customer, patient, or colleague sign off on something. Rather than submitting a PDF that still requires manual rekeying of information, or requiring patients and customers to hand-deliver documents, you can leverage the Public Forms feature, allowing users outside of your account to electronically sign and complete documents – giving you access to their data in real-time.
Multi-use forms are great when collecting information from multiple people. This capability, in particular, is great for surveys, permission slips, registration forms, job posting applications, and much more. Another handy feature of this functionality is you can even set an expiration date to your online forms. For example, if you have a registration form for an event, you can set an expiration date to limit the time frame for applicants – allowing your organization to properly manage registration through an automated nature.
Collecting data is simpler than ever before with our Pubic Forms feature – enabling organizations the ability to streamline communication amongst colleagues, clients, collaborating team members, and more by simply sharing a link to an online form. Get started today and instantly reap the benefits of this form sharing feature with our free 14-day trial and free 25 credits to this feature.
How do I add more Public Form credits to my account?
Every GoFormz account comes with 5 free Public Forms credits – allowing your operation the opportunity to test drive this feature with no additional costs. Please note that a Public Forms credit is only used once a form is submitted (NOT when it is created).
Login to GoFormz from a computer and navigate to the Public Forms page by selecting the ‘More’ tab, and then, ‘Public Forms’.
Once the page loads, you will see the number of credits available in the upper, left-hand corner. To add more credits to your account, select ‘Add Credits’.
You will be prompted to select the credit bundle you would like to purchase. Once you select ‘Buy’, the credit card on file will then be charged the appropriate amount.
Public Forms customer use case example:
Balmain & Co. was looking for a tool to complement their Balmain & Care program, streamlining the management of handover and post-construction services on apartment projects. Prior to the creation of their Balmain & Care program, they were faced with challenges surrounding the management of information coming in from various sources and delivery methods throughout this period, which resulted in a lack of efficiency when it came to sorting and addressing resident needs.
Seeking a solution, Balmain & Co. sought out GoFormz’s integration capabilities and Public Forms feature to support the follow of information for their Balmain & Care program. The online shareable form provides a simple way for purchasers, residents, and building managers to log customer care claims – including crucial collected data like Images and electronic Signatures. The information captured within this form seamlessly routes to Procore which can then be reviewed, assigned, signed off on, and managed efficiently – saving Balmain & Co. time and resources.
“GoFormz has provided us with an innovative solution to compliment the system we have put in place with Balmain & Care. The online form they have created is an invaluable tool that not only simplifies the experience for purchasers, residents, and building managers but also streamlines our internal workflow.”
By leveraging electronic documents, businesses of all types can leverage our powerful online form builder to build and generate Public Forms to share with users outside of their operation – streamlining the flow of information and data collection. To learn more about Public Forms and why they will benefit your operation, check out how you can get started with Public Forms today or learn how you can use Public Forms to collect data from anyone!
