5 Reasons to Utilize a Digital Forms App in 2021
Digital forms apps can keep your team efficient, professional, and proactive.
Although 2021 may be a new year, many of the obstacles of 2020 remain. As the COVID-19 pandemic continues, businesses everywhere are finding new ways to adapt to the challenges of remote work, distance learning, and operating safely in-person.
Digital forms solutions, like GoFormz, can help your team address many of these challenges, allowing teams to work together while operating at a distance and operate more safely in-person. To get started, sign up for a free trial of GoFormz and explore the five reasons to utilize a digital forms app in 2021:
Maintain collaboration and communication while working remotely
For those teams who are able to work remotely, collaborating with a fractured team can be difficult. Your digital forms can be generated and filled out from anywhere, improving accessibility to important documents and accelerating regular processes, like billing and payroll. Digital form apps enable teams to work within a digital document and instantly transfer that document to another user for them to fill out and complete. Leveraging user permissions and Dynamic Field Properties, fields can be made Visible, change their Background Color, and even become Required, when a form is generated by a user within a specific Group – reducing opportunities for data entry redundancies and data entry by the wrong users. Once a digital form has been submitted, the form and input data are immediately available anywhere for review, processing, and analysis – simplifying collaboration across different locations.
“We use GoFormz to communicate forms back and forth between the retail locations and the back-office, so we don’t have to wait for mailing and delivery.”
Keep workplaces, job sites, and classrooms proactive, with digital COVID-19 cleaning and screening forms
Digital forms apps also provide your operation with a means of establishing, communicating, and monitoring COVID-19 cleaning and screening procedures. Digital health assessment forms and digital visitor sign-in sheets can be used to pre-screen workplace and job site visitors. COVID-19 digital cleaning checklists can be used to circulate advanced cleaning procedures and monitor the sanitization of shared areas, like breakrooms, conference rooms, and classrooms.
Share links to your digital forms for anyone to fill out and complete
Using the Public Forms feature, links to your digital forms can be easily shared with individuals outside of your GoFormz account for them to fill out and complete. This drastically simplifies social distancing efforts when working with partners and clients, allowing them to contribute to your digital documents from any location – no in-person interaction required. This functionality is especially useful for teachers facilitating distance learning, teams collecting electronic Signatures from clients, and job applications.
“We introduced questionnaires for people returning to work, in relation to COVID-19. So for delivery drivers who visit the site, we can circulate this questionnaire with all the standard COVID-19 questions, before they even visit the site. We were able to manage that information coming in, trace it back to the people for that particular project and approve them, and then have it routed to our security teams at their various different sites to allow entry into the project.”
Limit in-person interaction with digital data collection and sharing
With automatic form routing capabilities, users can instantly send form copies to key-players once a form has been completed. This workflow eliminates the need for manual hand-offs, reduces wait times, and streamlines your workflow—saving you time while reducing the need for in-person interaction. Your digital forms can even be instantly uploaded to connected applications, like Salesforce, Procore, Box, Google Drive, and more – further improving access to documentation and data, while operating remotely.
Monitor business trends and changes with more accurate, real-time data
Finally, it can be difficult to fully grasp the productivity of your operation while employees are working remotely. With digital forms apps, your operation can view collected data in real-time, run and update reports across data, and update connected databases with incoming data. This influx of highly accurate data allows your team to more rapidly and accurately pinpoint opportunities for improvement, obstacles to productivity, and more.
To learn more about how digital forms can transform your operation, check out our eBook, ‘The Five Phases of Digital Transformation’ or explore our customer case studies.
