4 Ways GoFormz Mobile Forms Add Context to Data

Capturing and assessing isolated data (often collected via paper forms and other analog tools) results in a fragmented, incomplete understanding of operational processes and efficiencies. For example, if a back-office administrator were tasked with optimizing an on-site field team’s daily safety inspections, assessing paper-based safety reports would not provide sufficient context for the administrator to craft an accurate assessment of field safety procedures. This is because analyzing data with little to no context makes assessing and optimizing efficiencies near impossible.

Fortunately, the frustrations of fragmented data can be easily and quickly resolved using digital tools, like GoFormz, to collect and review data. GoFormz provides a plethora of unique, dynamic fields that bring context to captured data, without requiring additional work from form users. Revisiting our previous example, if the administrator were to assess data collected via mobile safety forms, digital fields, like Images, would provide visual context.

Using GoFormz to bring context to your captured data and user experience is simple. Here are a few of the digital fields that can help:

Images & Annotations
Providing an image of onsite hazards or project progress is one of the simplest ways to bring context to your data. For example, consider a manufacturing team’s QA/QC process. If a production supervisor needed to note a frequently occurring product error, including an image of the product error would provide visual context to provided data. Additionally, the same Image field could be annotated using Sketch fields, adding further, explicit visual context.

The form on the left displays a form including   no   visual context, versus, the form on the right includes captured data and visual context.

The form on the left displays a form including no visual context, versus, the form on the right includes captured data and visual context.

Maps & GPS
Field teams are always on the go – from delivering products to picking up materials, remote work rarely occurs at the same location. For this reason, it is often difficult to pinpoint the location of specific data capture, further deluding the context of collected data. With GoFormz, location miscommunications can be easily resolved using Maps and GPS coordinates. With a simple tap, users can include the exact location of projects, deliveries and other relevant data capture.

Dynamic background colors
Lack of context not only frustrates form reviewers, but also those inputting data into a form. For this reason, Dynamic Field Properties, like responsive Background Colors, can help guide data input and bring context to the data collection experience. For example, specific data input into a form field can instruct a form to provide additional fields to be completed. For some users, these new fields can be confusing and easily overlooked. Using dynamic Background Colors, new fields can be instantly highlighted, drawing the user’s attention (e.g. the new, additional form field background color could change from blue to red, alerting the user).

Collecting data only to further isolate it within filing cabinets and binders wastes time and eliminates opportunities for business agility. Digital data empowers users to capitalize on time-sensitive opportunities, and respond faster to obstacles to productivity. Using GoFormz, your digital data is available in real-time for reporting, and custom reports can be scheduled to occur automatically and regularly. Using GoFormz reporting, your team can identify subtle trends and opportunities, without needing to rekey data into spreadsheets or other platforms. Leveraging this influx of timely, accurate information, your team can improve their understanding of your operational data, adding context to incoming field information.

Looking for more ways to elevate your business with GoFormz data? Check out our free white paper, ‘The 5 Phases of Digital Transformation’ to discover how mobile forms can optimize every inch of your operation.