Digital forms can help your workplace address some of the challenges presented by the COVID-19 pandemic

COVID-19 has changed the way we work. With countless teams working remotely and following social distancing measures, maintaining collaboration and communication can be a challenge, especially when relying upon physical tools like paper forms. Paper-based documents require your team to physically turn them in, a difficult and risky task when social distancing. 

These tools, while often deemed ‘critical’ by workplaces, can be easily and efficiently replaced by digital forms – eliminating manual hand-offs and minimizing risks of COVID-19 exposure for your team. Below we’ve listed five digital forms to help your workplace better navigate social distancing and COVID-19 screening procedures, no paper required: 

The Health Assessment form

Digital Health Assessment forms allow your operation to screen office and job site visitors for COVID-19 symptoms, prior to their arrival. By pre-screening visitors before their arrival, your operation can further reduce the risk of COVID-19 exposure by limiting visitors to only those who have completed an assessment. 

Using the GoFormz Public Forms feature links to your digital Health Assessment forms can be shared with visitors and employees returning to work, no matter their location. Once submitted, forms can be instantly reviewed and processed, allowing your business to screen and process visitors in real-time.

COVID-19 Self Declaration

With digital COVID-19 Self Declaration forms, employees who have been exposed to COVID-19 can discreetly inform their supervisors – simplifying communication for those experiencing the direct impact of the pandemic. Once submitted, forms can be instantly viewed and processed, and even automatically routed to supervisors, HR, and other management.

COVID-19 Cleaning & Disinfecting Checklist

To manage critical COVID-19 cleaning procedures for shared workspaces, it is important to create a thorough plan and share it with your team. With digital forms, COVID-19 Cleaning Checklists can be easily and rapidly distributed to employees anywhere. Digital COVID-19 Cleaning and Disinfecting Checklists provide clear, intuitive instruction for cleaning processes – allowing your operation to prioritize compliance while maintaining efficiencies.

Once generated, COVID-19 Cleaning Checklists can instantly populate fields like the Date, Time, User, and Location. These digital checklists can list cleaning procedures that must be completed (e.g. wiping down surfaces). Fields can even be made Required, ensuring they are completed and noted prior to form submission. Your business can even leverage GoFormz Reports to monitor cleaning activities in real-time. 

Digital Timesheets

With many employees working from home, capturing hours worked is made complicated with paper-based timesheets or rigid spreadsheets. Using online forms to complete Timesheets, your team can easily enter and submit their hours from the safety of their homes. Leveraging powerful digital fields, like instant calculations, Drop Down menus, and automatically populated fields, your timesheets can be efficiently and accurately completed – anywhere, anytime. 

Digital Quotes & Invoices

Maintain your sales and billing processes despite the limitations of social distancing, with digital Quotes and digital Invoices. Your Quotes and Invoices can host Table fields, allowing services and products to be easily noted within clear line items. Table fields can even include Automatic Calculations to instantly total amounts or hours completed. Once submitted, digital Quotes and Invoices can be automatically routed to the customer email input into the form, streamlining communication, and improving professionalism. 

To learn more about navigating the COVID-19 pandemic with digital forms, check out this blog, or sign up for a free trial of GoFormz here.