Mobile forms can help your construction operation address the challenges of COVID-19

COVID-19 has forced the global workforce into a “new normal”, with many teams working remotely from home, collaborating via Cloud-based platforms, and shifting their work-life to be almost entirely online.

For many construction teams, this “new normal” is simply not feasible. Essential construction projects still require on-site teams to complete work, requiring frequent collaboration with newly remote teams, to ensure hiring, billing, payroll, and countless other business functions, continue despite the challenges of COVID-19.

Mobile forms solutions, like GoFormz, can significantly improve collaboration between job site and remote teams, while helping onsite personnel follow social distancing recommendations. GoFormz mobile forms can look exactly like your existing paper forms, making it incredibly easy to onboard new users, as users can enter data directly into digital forms they recognize. These mobile forms can capture new data types, like Images, Sketches, and Maps, granting increased visibility into job site productivity and conditions, for teammates now working from home. Once submitted, completed forms and input data are instantly available to colleagues for review and processing – eliminating the need for physical forms to be delivered from job sites, keeping your team efficient, and more importantly, safe.

Completed forms and submitted data can even be automatically routed to colleagues, supervisors, and customers, accelerating communication and progress reporting, despite the challenges presented by COVID-19. Submitted forms and data can also be dynamically used to update records and tools within connected applications, like Procore, BIM 360, Quickbooks, and more. For example, a form completed for a specific customer could be instantly uploaded to an existing record within Procore, or used to create a new one. A copy of the completed form could also be uploaded to the Procore Documents tool.

Field data can also be pushed from connected applications to your mobile forms, meaning forms can be pre-populated with data and dispatched to job site users, expediting form completion, reducing redundancies, and resulting in fewer errors.

Most importantly, digital forms and data capture can significantly mitigate your team’s risk of exposure to COVID-19, and help document any risk that may already exist. For example, many teams are leveraging digital forms to complete daily health assessments for personnel visiting job sites. Because digital forms can be completed from a user’s mobile device, no exchange of paper or in-person contact is necessary. This means your business can continue to complete essential functions, like health screenings, payroll, billing, and more, while maintaining social distancing.

Digital forms can also help teams follow COVID-19 illness tracking guidelines provided by OSHA. For example, mobile forms can be used to track the usage of Personal Protective Equipment (PPE) on job sites (e.g. gloves or eye and face protection). Similarly, mobile forms can be used to track employees who leave the job site sick and/or displaying COVID-19 symptoms, as well as any COVID-19 relevant hazards present on site.

Digital forms and data capture can help keep remote teams informed and on-site personnel safe. Click here for a free download of the health assessment form, or learn more about leveraging mobile forms to track and manage Job Site Analysis (JSA) and safety procedures here.