Digital Forms for Long Term Care and Assisted Living Facilities

Digital forms can improve your long term care or assisted living facility’s documentation and patient care

Assisted living and long term care documentation is crucial for quality care and airtight staff compliance. When relying on paper forms, caregivers are often burdened by lengthy, time-consuming data collection and paperwork processing (e.g. rekeying information into a computer or hand-filing forms). Making matters worse, these paper forms are easily damaged or misplaced, and often incorrectly completed – creating more work and frequent miscommunication.

Digital forms solutions, like GoFormz, make it easy for care teams to quickly digitize their existing documents for use on mobile devices, like tablets, and computers. With digital forms, caregivers can rapidly complete documents, allowing them to focus on resident care, rather than paperwork. These forms can be easily equipped with powerful fields, like Images, Sketches, Drop Downs, Tables, and instant calculations, or be configured with Conditional Logic, to seamlessly guide user data input. GoFormz even offers a HIPAA-secure edition, empowering teams to securely input patient data.

Check out the most commonly digitized assisted living and long term care forms below to explore how your operation can improve data capture efficiency and patient care with mobile forms: 

Pre-Admission Screening forms

Easily assess whether an individual would benefit from residency in your long term care facility with digital Pre-Admission Screening forms. Digital forms make it easy for potential residents (or their caregivers) to complete screening forms, like Pre-Admission Questionnaires and specify the behavioral, intellectual, or developmental needs of would-be residents. 

Leveraging form fields like Checkbox Groups, Drop Down menus, and Tables, digital Pre-Admission Screening forms can be rapidly and securely completed from devices. With Checkbox Groups, users can quickly note any existing conditions or patient medical concerns. Via Drop Down menus, users can make a selection and instantly populate corresponding fields with data – improving accuracy and accelerating form completion. Finally, your Pre-Admission Screening forms can be easily equipped with Required fields and Conditional Logic, ensuring critical fields are completed prior to submission. 

Inventory of Resident Belongings

Upon admission, resident management will record the personal belongings of incoming residents, ensuring all personal effects are logged and accounted for. Digital long term care forms significantly simplify this process. With digital forms, your Inventory of Resident Belongings can be easily tracked within clear, organized Table line items. Images of personal effects can even be input into your digital forms. Once completed, a PDF copy of the form can be automatically emailed to residents and their families, simplifying communication and improving transparency.

Resident Care Logs & Medication Records

Digital forms provide a variety of fields and features to improve the monitoring and documentation of resident care and treatments. With Time and Date fields, caregivers can easily enter when medications and other treatments are administered. With Automatic Tagging, completed forms can be instantly tagged with a resident’s name, simplifying record-keeping and form recall. Via Automated Workflows, completed Resident Care Logs can be instantly routed to nursing supervisors and other resident caregivers, simplifying communication, and streamlining collaboration.

Regular resident screenings & audits

For some residents, disabilities, behavioral needs, and other medical conditions may require additional treatments, and consequently, additional documentation. 

For example, residents who struggle with dysphagia require regular audits to monitor mealtimes, so that caregivers can ensure each resident receives the supervision and resources they need. As these audits must be completed regularly, document completion, processing, and record-keeping can be time-consuming and riddled with opportunities for human error. 

With digital forms, resident screenings and audits can be efficiently, thoroughly, and accurately completed, without requiring extra time from caregivers. With Drop Down menus, caregivers can select screening options and instantly populate corresponding fields with treatment information, caregiver contact details, and more. Via Required fields and Conditional Logic, forms cannot be completed until the necessary authorizations and signatures (or other critical information) has been input. 

Safety Rounds 

To ensure the wellbeing of residents and caregiver compliance, it is essential safety documentation is completed thoroughly, regularly, and accurately. With digital long term care and assisted living forms, completing and documenting safety measures is simple. With digital checklists and inspections, safety rounds can be efficiently completed without sacrificing accuracy. For example, digital Checkbox fields make it easy to signify the completion of tasks. Image fields can also be leveraged to capture images of hazards, adding visual context to any noted concerns. If an accident were to occur within your facility, the ability to rapidly locate and access completed safety documentation safeguards your operation from liability. 

Incident/accident form

If a resident were to fall or be involved in an accident on-site, a digital Incident/Injury Form can be instantly generated and rapidly completed – allowing caregivers to focus on the resident, rather than the paperwork. With Image fields, users can easily include incident images and annotate them to highlight key details. With Text fields, witnesses can easily input statements for later reference. Once an incident form is completed, an Automated Workflow can instantly route document copies to employees involved, supervisors, HR, and more. 

To learn more about our HIPAA-secure edition check out our HIPAA overview page. To learn how other businesses are leveraging mobile forms to save significant time and money, read our collection of customer success stories here.