The Top 5 Use Cases for Digital Janitorial Forms
Discover how digital janitorial forms empower your team to garner the rewards of effective communication and streamlined workflows
No matter your industry, digital forms significantly transform daily operations and enhance communication across collaborating teams. Whether you’re a janitor at a school or a part of a janitorial commercial cleaning company, janitors of all kinds can reap the benefits of digital transformation. With GoFormz, not only can your digital forms look exactly like your original documentation, but you can also capture new types of information, like Signatures, Images, Sketches, and more. Additionally, digital forms can be equipped with Logic to make your forms interactive and ensure data accuracy.
To learn more, check out these top five use cases for digital janitorial forms and learn how you can enhance your operation’s efficiencies:
“Before implementing GoFormz, we would have had to wait hours and sometimes days to respond because we were waiting on the paper reports to be submitted. GoFormz has had a direct impact with our customer satisfaction.”
Track facility cleaning maintenance
In a year in which COVID-19 has been so prevalent, documenting and tracking facility cleaning schedules has become more critical than ever. By leveraging digital forms, your sanitation logs and janitorial facility checklists can capture new data types and keep janitorial companies more accountable. Checkbox fields can be utilized in conjunction with Conditional Logic, to ensure data accuracy and completion. For example, if a janitor were to complete the cleaning of all surfaces but couldn’t touch one of the surfaces due to clutter on a table, they would select the field that signifies they cleaned most of the surfaces, then an additional field would generate asking for more information, resulting in more thorough documentation.
Centralize record-keeping
Digital janitorial forms eliminate the burden of manual tools necessary to organize rigid paper forms. Since your janitorial forms are digital, they are instantly stored in the cloud-based storage system in the GoFormz platform and can even be automatically Tagged to simplify form recall. This capability results in major time savings, relieves administrative burdens, and transforms record-keeping and operations for an organization. Your janitorial company can further advance your record-keeping by leveraging the powerful API integration capabilities with other business applications like Salesforce, Box, Google Drive, and more, to enhance search capabilities, allow for dynamic folder routing, and much more!
Document time and days worked
As office personnel leave after a long day of work, janitorial cleaning companies will come in once the office space is empty to begin their day. To ensure their work is captured and cleaning companies are paid properly for their services, leveraging digital timesheets helps companies track employee hours in an effective and simplified manner. Digital timesheets can even be equipped with Database fields to automatically pre-populate fields with client information, eliminating rekeying of information, saving time, and expediting form completion processes.
Standardize documentation
Whether your organization spreads across several locations or you’re a hired contractor janitor at a school, your documentation should be completed in a professional, standardized manner. Fortunately, digital forms ensure the correct documents are completed by leveraging the same document Template and formatting (since all your forms can look exactly like your original paper forms). Additionally, digital forms present completed documents in a more professional, client-ready manner, resulting in greater opportunities for work and higher customer satisfaction.
Run reports and elevate insights
Analyze your data in real-time by running comprehensive reports across your captured data to identify any trends, opportunities, or obstacles that arise. Digital forms improve your operational insights with more accurate data, while providing teams with real-time visibility into the productivity and efficiency of teams. By leveraging the Reporting tool, you can even schedule reports to automatically run daily, weekly, and monthly, eliminating the manual administrative burden associated with compiling reports.
To learn more about how current users are leveraging digital forms to enhance their communication and automate workflows, check out our customer success stories or if you’re interested in learning more about commercial cleaning and janitorial services, check out these four digital forms for commercial cleaning and janitorial services.
