The Top 5 Digital Forms for Daycare Centers

Digitally transform your daycare daily operations with easy to use digital forms

Paper forms are a common burden for any industry, requiring physical record-keeping, costly supplies, and manual processing – and daycare centers are no exception. Many daycare centers are turning to digital solutions to better modernize their operations, expedite onboarding processing, improve professionalism, and much more – resulting in elevated customer satisfaction and time and budget savings.

With GoFormz, digitizing your existing daycare forms is easy, requiring no IT support or code to get started. Your digital daycare forms can look exactly like your existing paper documents or you can build your form from scratch using our drag-and-drop Template Editor. Your digital daycare forms can be easily accessed and filled out on mobile devices, from anywhere, even while offline – allowing families to complete forms and documents from their homes and workplaces

To get started, sign up for a free trial of the GoFormz platform and check out these top five digital forms used by daycare centers:

Daycare Application Form
With digital daycare application forms, your daycare centers can easily generate and share highly professional applications with families and view their submissions in real-time – expediting the enrollment process. Your digital daycare applications can be easily equipped with a variety of fields such as Text fields, Date and Time fields, Table fields, and Checkbox fields, making it easy for parents/guardians to rapidly input information. For example, Checkbox fields can be utilized to signify days of the week a parent/guardian needs their child to be at the daycare center. To capture better, more organized data, Table fields can be used to structure days of the week a childcare provider is needed as well as the time they will be required to be at the center by leveraging the Date and Time fields.

Childcare Contract
Digital childcare contracts make it easy for parents/guardians and daycare centers to accelerate the completion of critical documents while streamlining the intake process. Your digital childcare contracts can be easily equipped with logic, ensuring that specific fields are Required prior to submitting contract agreements for more thorough documentation at the initial stages of intake. Electronic signature fields allow parents/guardians to quickly and efficiently sign and agree on terms with childcare service providers. Upon submission, if a form isn’t completed fully, fields can change color, guiding the user to easily and efficiently complete forgotten fields within their digital form. For example, a Signature can be made Required prior to submitting the form. If a parent forgets to add a signature when attempting to submit the form, the field will turn red to highlight the incomplete item and help guide the user to submitting a completed document.

Child’s Pre-Admission Health History Report
Digital health history reports are imperative for daycare centers and the data captured is critical information that ensures the safety of children. Fortunately, digital forms make it easy to capture and evaluate data in real-time while also allowing for new data types that traditional paper documents prohibit. Oftentimes, photocopies of immunization records from licensed healthcare providers or clinics are required when completing health history reports. Leveraging Image fields with Conditional Logic makes this easy and simplifies the authorization process. For example, if a parent/guardian were completing a child’s pre-admission health history report, they could select a Checkbox to make an additional page of Image fields available to input the child’s immunization record. This dynamic functionality provides childcare providers the opportunity to collect highly accurate information quickly, efficiently, and eliminates the administrative burden of rekeying critical information.

Daycare Transportation Form
Oftentimes, parents/guardians are limited with the ability to get children to and from daycare centers. Fortunately, various daycare providers offer transportation services to alleviate the challenges certain families face with transportation. Digital daycare transportation forms can be equipped with Location and Database fields to easily collect and pull data. For example, if a parent/guardian were to signify a need for transportation, a daycare provider can send a digital form pre-populated with information. By taking advantage of our powerful API and integrations, users can integrate their systems or record with GoFormz, removing administrative burdens and eliminating manual re-entry. Once a parent/guardian receives this digital form, they can enter their location for pick up and drop off in the form and submit that information over to the daycare provider.

Childcare Evaluation Form
Digital childcare evaluation forms are essential for simplifying the collection of important client feedback. Digital forms provide daycare providers with the opportunity to capture evaluations from any location, making it easy to collaborate with families and address any potential negative feedback immediately, rather than experiencing delays due to the demands of physical documentation (e.g. form delivery, rekeying information, etc.). By leveraging the GoFormz Public Forms feature, links to your digital childcare evaluation forms can be shared via email, posted to your website, and more, allowing parents/guardians the ability to enter and submit feedback for childcare providers from any location. Childcare evaluation forms can even be equipped with Conditional Logic, to dynamically guide users through their feedback, resulting in more thorough, accurate answers. For example, if a childcare evaluation form has a ranking system of 1-5, form creators can use logic to auto-populate another field is a parent/guardian answers any question with a 3 or lower – providing daycare centers with more thorough evaluations.

To learn more about how daycare centers and childcare providers can benefit from digitizing their traditional paper forms, check out these five features to include in your digital childcare forms or take a look at one of our popular forms, The Daycare Enrollment Form, which is leveraged by various current GoFormz users.