Childcare service providers expedite enrollment processing, centralize record-keeping, and automate workflows with digital forms

Traditional paper documents provide various obstacles across daily operations – from costly onboarding delays to missing information. Nothing obstructs workflows like unprofessional, inaccurate, and messy paper forms. Fortunately, digital forms provide endless possibilities for childcare service providers to streamline their business operations, that paper forms simply cannot. With GoFormz, your paper forms can be transformed to match your existing forms while also capturing new data types like Images, Tables, Signatures, and much more. Additionally, forms can be equipped with Logic, like Dynamic Field Properties (Visible, Hidden, and Required fields) and Automatic Calculations to ensure data accuracy.

Whether you are a large daycare center or independent childcare service provider, all childcare providers can benefit from digitizing their childcare forms. Explore these top ways below to learn how childcare service providers are using the GoFormz platform to enhance operations, increase productivity, and streamline workflows.

Expedite enrollment processing through form sharing

The childcare service industry is highly competitive and thousands of childcare providers seek out ways to surpass their competition. GoFormz helps thousands of users seamlessly expedite their enrollment processes for clients across the globe through the Public Forms feature (share links to your online forms with users outside of your GoFormz account no matter their location). Once a link has been shared with the recipient or accessed on an embedded webpage, recipients can enter fill, sign, and complete the digital form, allowing childcare providers immediate access to that data in real-time.

For example, imagine you are a new parent seeking childcare services. With paper forms, you have to rely on that parent to bring in their enrollment forms and trust that they have everything required to ensure a smooth enrollment process. With GoFormz, rather than making the parent come in to manually grab the enrollment packet, remember all the correct documents, and fill them out correctly, your enrollment forms can be made public. A link to your Public Form can be shared directly with the parent, completely eliminating manual burdens all while expediting the enrollment process and allowing childcare service providers access to enrollment information faster. This feature removes administrative burdens like rekeying information and saves time and budget costs. 

Centralized record-keeping

Paper forms require manual sorting and space for filing cabinets. By using GoFormz, childcare service providers can electronically store completed forms and data in a secure cloud-based storage system, eliminating administrative burdens, saving office space, and costly delays. By leveraging the GoFormz platform, not only can you easily run reports and review data, but you can leverage our powerful API to connect your GoFormz account to your other business applications to enrich your systems with real-time data. This capability allows users to instantly pass data between connected systems, update records in real-time, dispatch forms with pre-populated integrated data, and much more – accelerating form completion and improving data accuracy and visibility. Check out some of our popular integration capabilities below:

• Box – Eliminate physical storage and reduce administrative demands while saving drastic amounts of time and money by instantly uploading your GoFormz mobile forms to the appropriate Box folder upon submission. 

• Salesforce – Instantly update or create new Salesforce records with for data. You can even automatically dispatch forms pre-filled with Salesforce data to parents/guardians.

• Quickbooks – Automatically create new Quickbooks customer records based on form completions. 

Automate workflows and access to data in real-time

One of the many benefits of leveraging digital forms to capture childcare documentation is the ability to route completed data to colleagues, parents/guardians, integrated business applications, and much more – with one click of a button! These actions are a result of Automated Workflows – repeatable business processes, referred to as Actions, that occur as a result of predetermined Triggers. Your Automated Workflows can be updated at any time and customized as you continue to modernize your operations, allowing childcare service providers the opportunity for constant optimization and business evolution. 

For example, as a parent/guardian completes a form, the PDF copy of the completed form would be immediately sent to the parent/guardian as well as the relevant childcare team member. In this example, our Trigger would be the parent/guardian completing the PDF and the Action would be the PDF being emailed to the parent as well as the relevant childcare team member.

By using GoFormz, childcare service providers can expedite enrollment processes, maintain centralized record-keeping, automate workflows from end-to-end, and much more! To learn more about how GoFormz can help enhance your childcare services, check out these top five digital forms for daycare centers, or check out these five features to include in your digital childcare forms.